Executive Assistant - Berkshire Hathaway GUARD Insurance Companies

Executive Assistant

Location: Parsippany, NJ

About Us:

Berkshire Hathaway GUARD Insurance Companies is a P&C subsidiary of National Indemnity Company, supported by 1,200 employees. BH GUARD writes small commercial insurance solutions including workers compensation, business owners’ policies, commercial auto, commercial umbrella, professional liability, and personal lines including homeowners/personal umbrella with a national footprint, distributing its products primarily through independent retail agents with over $2.2 Billion of in-force premium.  BH GUARD Insurance Companies are rated A+ (Excellent) by AMBest.

As a member of the Berkshire Hathaway family, we pride ourselves on our commitment to excellence, innovation, and customer service. We are seeking a highly organized and proactive Executive Assistant to support our executive team. 

Position Summary:

The Executive Assistant will provide comprehensive administrative support to the executive team. This role requires a high level of professional, discretion, and the ability to manage multiple priorities in a fast-paced environment.

• Provide coverage on phones, manage executive calendars, schedule meetings and appointments, and coordinate meals and event planning.
• Collaborate with our travel department to organize and manage complex travel itineraries, including flights accommodations and transportation.
• Handle check requests and purchase orders, and file expense reports.
• Arrange and coordinate executive interviews, acting as a liaison with candidates and internal stakeholders.
• Service as a point of contact between executives and various departments, including Communications, Physical Plant, and IT for phones computers and other equipment needed.
• Address and fulfill various ad hoc requests from the executive team as needed.
• Maintain and organize electronic filings for easy access and retrieval.
• Work with Security to ensure smooth and secure visits for guests and visitors.

• Bachelor’s degree or equivalent work experience.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Micro office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.
• Detailed oriented with a proactive approach to problem solving.

Benefits:

• Competitive salary and benefits package.
• Generous vacation and sick time.
• Closed on all major holidays.
• Healthcare benefits begin on your first day of employment.
• 401K with company match and profit sharing.
• Every 5 years employees receive a generous monetary award to be used toward a vacation.
• Tuition reimbursement after six months of employment.
• A supportive and collaborative work environment.

How to Apply:

Interested candidates should submit their resume detailing their qualifications and experience online.

Join Berkshire Hathaway GUARD Insurance Companies and be part of a team that values excellence, innovation, and customer satisfaction. We look forward to meeting you!