Executive Assistant - The Staffing Resource Group, Inc

Executive Assistant

SRG offers flexible staffing solutions with a national presence. We provide contract, contract-to-hire, direct hire and executive search services. SRG utilizes an innovative approach to identify and qualify talent that is unique to the Staffing industry, featuring a cutting-edge platform that allows us to rapidly and precisely match professionals to client requirements. We have a proprietary database of over one million candidates and maintain continuous contact with our qualified talent.

Environment: A global leader and trusted supplier in the pharma, biotech and specialty ingredients markets. Headquartered in Basel, Switzerland, the company is focused on advanced manufacturing, high-quality control systems, regulatory expertise, and research and development (R&D) capabilities. The company s products and services include active pharmaceutical ingredients (API), stem cell therapies, drinking water sanitizers, vitamin B compounds, organic personal care ingredients, industrial preservatives and microbial control solution to combat viruses, bacteria and other dangerous pathogens.

Title: Executive Assistant
Location: Parsippany, NJ
Industry: Pharmaceutical
Hours: Monday Friday between 7a 4p or 8a - 5p, working up to 10 hours of overtime. Someone who can work on weekends as needed
(Hybrid working 3 days in the office and the remaining from home. When the worker is asked to work on the weekend, they will be working remote.)
Salary: $40-50 hourly paid weekly (Benefits Available)
Employment Type: 2-3 Month Contract with the possibility of extension

Job Duties:

• Administrative support to include fielding and screening phone calls, scheduling, and calendar management, handling mail, filing, ordering supplies, travel arrangements, expense reporting, preparing drafts of correspondence, preparing spreadsheets and presentations.
• Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
• Coordinate extensive travel with key stakeholders globally working through different time zones and liaison with individual through global locations.
• Manage calendars and assist in meeting schedule constraints.
• Manage confidential information flow within the organization, exercising a high level of discretion.
• Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources.
• Prepare and review materials and correspondence for meetings and/or events, developing agendas, compiling reports, creating meeting minutes and presentations.
• Organize paperwork and files in a way that is easily retrievable.
• Maintain effective relationships with internal and external contacts.
• Maintain and update record and electronic files as needed.

• Required: High School Diploma or equivalent
• Preferred: Bachelor s Degree
• Minimum of 10 years of experience in an administrative role, with at least 5 years supporting Senior Executives within a corporate environment.
• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint), Concur Travel and Expense, Internet/Intranet and SharePoint.
• Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, in order to deliver on commitments and deadlines.
• Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
• Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.
• Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.
• Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
  

EOE/ADA
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