Executive Assistant (Remote - based in Pittsburgh) - United States Steel Corporation

Job Description

U. S. Steel is committed to fostering an inclusive workplace culture and celebrate the diversity of our employees.
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the VP of Finance and Strategy, the Chief Labor Relations Officer, and the VP of Government Affairs. The ideal candidate will excel in managing complex calendars, coordinating travel arrangements, organizing events, and handling expense reports. This role requires exceptional attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:
Travel Planning and Coordination:

• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Experience with private, corporate travel a plus.
• Ensure travel arrangements align with company policies and budgets.
• Prepare and distribute detailed travel itineraries and ensure all necessary travel documents are in order.
• Confirm all travel arrangements to ensure accuracy.

• Manage and coordinate multiple complex calendars, ensuring efficient scheduling of meetings, appointments, and events.
• Alert executives to where they need to be and when.
• Prioritize and resolve scheduling conflicts with diplomacy and tact.
• Send timely reminders and confirmations for scheduled activities.

• Plan and execute logistics for internal and external events, meetings, and conferences.
• Coordinate with vendors, venues, and participants to ensure successful event execution.
• Handle catering, equipment setup, and other event-related requirements.

• Prepare and process expense reports in compliance with company policies.
• Track and reconcile expenses, ensuring accuracy and timely submission.
• Assist executives with budget tracking and reporting as needed.

• Process invoices in accordance with company policies and procedures.

• Draft, review, and distribute correspondence, memos, and presentations.
• Maintain and organize files, records, and documentation.
• Perform other administrative tasks as required to support the executives and their respective teams.

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of 3-5 years of experience as an administrative assistant or in a similar role supporting senior executives.
• Experience in travel coordination, calendar management, and event planning is essential.

• Exceptional organizational and time-management skills.
• Strong attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and professionalism.
• Flexibility and adaptability to changing priorities and demands.
• Ability to work outside normal business hours.
• Japanese language skills a huge plus.
• Proactive and self-motivated with a strong sense of initiative.
• High level of professionalism and a positive attitude.
• Strong interpersonal skills and the ability to build relationships with stakeholders.

• Position is remote; however, travel to/from U. S. Steel’s downtown Pittsburgh headquarters will be required on an as-needed basis as well as travel to various U. S. Steel facilities to help manage event logistics.
• Estimated travel outside the greater Pittsburgh area is 10-15%.

Competency Summary

At U. S. Steel all employees are expected to display the following core competencies every day to advance corporate, team and individual goals:

Think: Think Critically and Drive Change
Lead: Develop Talent and Collaborate
Do: Empower Performance and Deliver Results

Company Overview

Since 1901, U. S. Steel has been a recognized leader in steel production. Today, as the first North American steel company to have declared a 2050 net-zero greenhouse gas emissions goal, we remain as innovative as ever, leading transformation across our industry while continuing to make products for everyday life - from industries as far ranging as automotive, construction, containers and packaging, appliances, and energy.

We show pride in our communities with community partnerships, corporate charitable contributions, company-sponsored employee volunteer initiatives, leadership training, and much more. And of course, we have a steadfast commitment to safety first in our workplaces and respect for our employees, who are United by Steel.

We are honored to have earned accolades and awards from well-regarded organizations, including the following:

• Newsweek’s Top 100 Most Loved Workplaces® 2021, ’22, ‘23
• Human Rights Campaign Foundation’s Equality 100 Award 2020, ’21,’22, ‘23
• Disability:IN’s Best Places to Work for Disability Inclusion 2021, ’22, ‘23
• Ethisphere’s World’s Most Ethical Companies® 2022, ‘23
• Military Times’ Best for Vets: Employers 2023
• Mansfield Certification for progressing Diversity, Equality, and Inclusion in Legal Department: 2023

Conducting business with integrity and with the highest ethical values has underpinned U. S. Steel’s success for over 100 years, and it remains critical to our company’s success in the future. U. S. Steel is an Equal Opportunity Employer. It is our policy to provide equal employment opportunity (EEO) according to job qualifications without discrimination on the basis of race, color, religion, ancestry, national origin, age, genetics, sexual orientation, sex, gender identity, disability status or status as a protected Veteran or any other legally protected group status. (California residents may visit www.ussteel.com/CANotice regarding collection of personal information and U. S. Steel's privacy practices.)