Executive Assistant - Zachary Piper LLC

Piper Companies is seeking an Executive Assistant to join a financial services organization based in Richmond, VA. The Executive Assistant will be responsible for managing incoming requests, maintaining calendars, enhancing productivity. This position will be hybrid in Richmond, VA!

Responsibilities of the Executive Assistant include:

• Professionally manage incoming requests for senior leaders from internal and external customers.
• Maintain calendars of 3-4 senior leaders.
• Enhance productivity for senior leaders’ staff by organizing schedules and pre-read materials for key meetings.
• Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities.
• Manage expenses and expense reconciliation for managers in compliance with organizational policies.
• Set up and manage Purchase Requisitions & POs, pay subscriptions/memberships, and other administrative process-related items.
• Arrange travel for senior leaders, including airfare, hotel, and expense reimbursement.
• Assist with year-end regulatory process execution (e.g., memo edits, attestation compilation).

Qualifications for the Executive Assistant include:                                                                                            

• 5+ years of experience as a senior administrative assistant.
• Ability to effectively process a large amount of information daily, spot important topics, and make connections between disparate items.
• Exceptional time management, organizational, and prioritization skills with an emphasis on follow-through and attention to detail.
• Strong skills in PowerPoint, Excel, Word, Outlook, Teams, and other Microsoft Office programs.
• Exceptional communication skills, confidence, and professional presence.

Compensation for the Executive Assistant include:

• Salary: $65,000 – $75,000
• Full benefits: Healthcare, Dental, Vision, 401k, Flexible work schedule

Keywords: #LI-MM1 #LI-ONSITE

Executive Assistant, Senior Administrative Assistant, Administrative Support, Senior Leaders, Professionalism, Integrity, Confidentiality, Communication Skills, Multi-Tasking, Fast-Paced Environment, Attention to Detail, Calendar Management, Meeting Coordination, Event Planning, Expense Management, Travel Arrangements, Regulatory Processes, PowerPoint Presentations, Customer Service, Record Keeping, Administrative Back-Up, Team Collaboration, Project Assistance, New Associate Onboarding, Microsoft Office, Excel, Word, Outlook, Teams, Time Management, Organizational Skills, Prioritization, Follow-Through, Proofreading, Interpersonal Skills, Learning New Tasks, Flexibility, Adaptability, Problem-Solving, Judgment, Team Player, Independent Work