Executive Assistant - iTrade

Responsibilities:

• Provides high-level administrative support and assistance to the CEO and/or other assigned leadership staff
• Acts as a strategic partner and advisor for the executive to assist in making well-informed decisions
• Performs administrative tasks including developing presentation materials and briefs to ensure executives are prepared for meetings
• Identify and defines gaps in communication and other areas, escalating appropriately
• Complex calendar management and meeting coordination
• Be a team expert and go-to person for business related to department and executive
• Arranges travel including hotel/airline and Visas
• Budget and expense management
• Partner with all departments and executive leadership to ensure teams have appropriate resources
• Plan team building events and while having a pulse on culture and executive team morale
• Attend and takes notes in staff meetings, project management tasks, and ensures completion of all action items
• Manage a variety of different projects and events
• Serve as a conduit between the CEO/President and company stakeholders, including by managing relationships and communication
• Partner with the CEO/President to track key project milestones across the company
• Take even the smallest project and run with it to successful completion
• Performs additional duties as assigned as needed

Skills/Qualifications:

• 3+ years experience providing direct administrative support to Executive level individual
• Incredibly detail-oriented with a creative working style
• Experience with building out programs a plus
• Excellent communication and collaboration skills 
• Calm under pressure with a dogged resourcefulness
• Impeccable organization skills
• Excellent communication skills, both written and verbal
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced environment
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
• Extremely proficient with Excel and PowerPoint 

Education:

Bachelor degree in business administration or equivalent preferred

Additional Requirements:

Must have unrestricted ability to work in the United States. 

Location:  Must be in the Bay Area

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Administration