Executive Assistant at RSI

Growing start-up AI company seeking an Executive Assistant to support the Head of Sales, CIO, and CTO This position is a contract role for 6 months.

If you're looking to apply your skills and build a thriving, rewarding career, please apply with us!

Responsibilities:

• Directly support all aspects of the CIO and CTO's daily work routine.
• Manage calendars, including scheduling meetings, appointments, speaking engagements, and domestic or international travel arrangements.
• Act as a liaison between the CTO, staff, and the public.
• Coordinate work with other staff as needed, playing a key role in staff coordination within and outside the department.
• Monitor and communicate projects and programs, providing coordination.
• Assist in processes such as project planning, intake, prioritization, initiation, execution, and training. Foster collaboration among end-users and key stakeholders.
• Help coordinate the work of different groups and provide administrative support for governance meetings.
• Assist the CTO in developing presentations and white papers for both internal and external audiences.
• Determine priority matters for the CIO, redirecting or personally handling matters as appropriate.
• Keep the CIO informed of time-sensitive and priority issues, ensuring appropriate follow-up.
• Perform office management duties.
• Sort and triage mail; maintain email and other address directories.
• Compose and prepare routine correspondence for the CIO’s signature.
• Schedule departmental meetings and assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain both paper and electronic filing systems.
• Handle confidential and sensitive information.
• Attend meetings, take notes, and prepare initial drafts of minutes and summaries.
• Complete special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Perform additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed.