Executive Assistant - ICONMA, LLC
St. Petersburg, FL 33716
About the Job
Location: Petersburg, FL/Hybrid
Duration: 6 Months with possible contract to hire
Description:
This person will be responsible for providing executive administrative support to 3 Senior Vice Presidents of Client Technology.
They are high level executives so the importance of providing top-notch, quality candidates is extremely important
Essential Duties and Responsibilities
Provides the full a Telecommunications and Media company of support to two or more SVPs within the Technology organization
Maintains confidentiality
Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries
Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements
Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor
Assist with hoteling issues that may arise throughout the day within the executive’s organization.
This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etc
Submit expense reports weekly and reconcile Corporate Client accounts of the executives
Sorts, screens, reviews and distributes incoming and outgoing email
Build strong professional relationships with colleagues within the IT Admin Team and within the firm
Skills:
Knowledge of:
Organizational policies and practices
Confidentiality policies Investment concepts, practices and procedures used in the securities industry
Principles of banking and finance and securities industry operations
Terminology of financial markets and technology products
Skill In:
Performing a range of executive support activities for a senior vice president of a major organizational functional area
Answering telephones and assisting visitors
Prepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documents
Preparing reports
Establishing and maintaining files, databases and other records
Performing routine analyses and calculations involved in preparing reports
Microsoft 365 Software Applications, Concur, Viso, MS Teams, Zoom, standard office equipment
Education/Minimum Degree Required::
High School diploma and ten plus years’ experience in providing secretarial and administrative support to executives at a senior vice president/department head level in a major function within a large financial planning, investment management or other financial services environment.
Languages:
English Read Write Speak
Skills:
Required
Executive Administrative skills
Calendar Management
Travel Arrangements
Compile Reports
Meeting coordinating
Additional
Answering phones
Event planning
Microsoft outlook
Scheduling
Detail oriented
Very professional
Expense report processing
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Duration: 6 Months with possible contract to hire
Description:
This person will be responsible for providing executive administrative support to 3 Senior Vice Presidents of Client Technology.
They are high level executives so the importance of providing top-notch, quality candidates is extremely important
Essential Duties and Responsibilities
Provides the full a Telecommunications and Media company of support to two or more SVPs within the Technology organization
Maintains confidentiality
Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries
Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements
Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor
Assist with hoteling issues that may arise throughout the day within the executive’s organization.
This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etc
Submit expense reports weekly and reconcile Corporate Client accounts of the executives
Sorts, screens, reviews and distributes incoming and outgoing email
Build strong professional relationships with colleagues within the IT Admin Team and within the firm
Skills:
Knowledge of:
Organizational policies and practices
Confidentiality policies Investment concepts, practices and procedures used in the securities industry
Principles of banking and finance and securities industry operations
Terminology of financial markets and technology products
Skill In:
Performing a range of executive support activities for a senior vice president of a major organizational functional area
Answering telephones and assisting visitors
Prepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documents
Preparing reports
Establishing and maintaining files, databases and other records
Performing routine analyses and calculations involved in preparing reports
Microsoft 365 Software Applications, Concur, Viso, MS Teams, Zoom, standard office equipment
Education/Minimum Degree Required::
High School diploma and ten plus years’ experience in providing secretarial and administrative support to executives at a senior vice president/department head level in a major function within a large financial planning, investment management or other financial services environment.
Languages:
English Read Write Speak
Skills:
Required
Executive Administrative skills
Calendar Management
Travel Arrangements
Compile Reports
Meeting coordinating
Additional
Answering phones
Event planning
Microsoft outlook
Scheduling
Detail oriented
Very professional
Expense report processing
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Source : ICONMA, LLC
