Executive Assistant - HirePower

Location: Toronto, ON 

Work Model: On-site, 5 days a week 

Our client, a leading investor, developer, and asset manager operating across North America is looking to bring on an Executive Assistant.  

Key Duties and Responsibilities: 

• Provide executive support to the Founder & CEO, Managing Partner, Private Equity, and other Partners, including calendar management, scheduling appointments and meetings. 

• Assist the executives with personal tasks, such as, purchasing gifts, running errands, arranging household tasks, etc. 

• Set up and coordinate large internal team meetings. 

• Create and update PowerPoint presentations for internal monthly meetings. 

• Schedule travel arrangements across Canada and the US for executive team members. 

• Prepare expense reports for executive team members. 

• Manage both internal and external communications on behalf of the CEO & Founder, including phone calls, emails, etc. 

• Provide backup support to other members of the Corporate Operations Team, including administrative support to other Managing Partners when required. 

• Assist with event planning and other external events. 

• Assist with miscellaneous tasks and special projects for the Corporate Operations Team, as required. 

• Reconcile corporate credit card statements. 

• Drafting and proofreading correspondence, memos, and other written materials. 

• Managing special projects and assignments as directed by the executive. 

• Maintaining confidentiality and discretion regarding personal matters and sensitive information. 

Candidate Profile: 

• Minimum five years experience as an Executive Assistant on a dynamic and professional team 

• Strong client service mindset. 

• Strong communication (verbal and written) and interpersonal skills. 

• Self-starter, highly organized, professional. 

• Exceptional attention to detail. 

• Capability of working independently and prioritizing tasks. 

• Proficiency in Microsoft Office – Outlook, Word, PowerPoint and functional capability in Excel. 

• Thrives in a fast-paced environment. 

• Commitment to learning and growing. 

• Personal and professional values align with the organization’s values.