Executive Assistant - VA - Presidential Exteriors

Job Title: Executive Assistant (Event Planning & Administrative Support)

Location: Fairfax, VA

Company: Presidential Exteriors

Job Type: Full-Time

Work Schedule: Monday-Friday 8am-4pm

About Us:Presidential Exteriors is a leading exterior remodeling company dedicated to delivering exceptional service and fostering a fun, energetic, and performance-driven work environment. We believe in creating a supportive culture where every team member plays a crucial role in the company's success.

Position Overview:We are seeking a highly organized and detail-oriented Executive Assistant to provide dedicated support to our executive team. In this role, you will be responsible for managing executive schedules, coordinating meetings, handling communications, and ensuring the smooth operation of day-to-day executive functions. This role requires excellent multitasking abilities, discretion, and a proactive approach to managing tasks for our busy leadership team.

Key Responsibilities:

• Provide high-level administrative support to the executive team, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
• Act as the main point of contact between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.
• Prepare documents, presentations, and reports for executive meetings.
• Organize and facilitate executive meetings, including setting agendas, taking minutes, and following up on action items.
• Assist in planning and coordinating corporate events, meetings, and company initiatives as needed.
• Anticipate the needs of executives and proactively manage priorities to optimize their time.
• Handle sensitive information with the utmost discretion and confidentiality.
• Perform other administrative tasks as needed to support the efficiency of the executive team.
• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Answer and direct incoming calls to the appropriate individuals or departments.
• Maintain a tidy and organized front desk area, ensuring it represents our company's image.
• Manage and distribute incoming and outgoing mail and packages.
• Schedule and manage appointments, meetings, and conference room bookings.
• Assist in maintaining office supplies and inventory.
• Organize and maintain executive filing systems, ensuring the confidentiality and security of records
• Collaborate with colleagues to ensure a seamless office experience.
• Coordinate and manage company-wide events, including conferences, corporate meetings, and annual celebrations.
• Assist executives with day-to-day tasks, including managing calendars, arranging travel, and preparing documents.

Requirements:

• Bachelor's degree in Business Administration or relevant field
• Proven experience as an Executive Assistant or similar administrative role
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Attention to detail and problem-solving abilities
• Ability to prioritize tasks and juggle multiple responsibilities
• High level of professionalism and discretion
• Strong interpersonal skills and ability to build relationships at all levels of the organization
• Ability to work independently and proactively, demonstrating initiative
• Flexibility and adaptability in a fast-paced environment

Benefits:

• Work-Life Balance: Enjoy a flexible schedule, working Monday to Friday.
• Comprehensive Benefits: Full medical, dental, and vision insurance, along with a 401(k) plan with company matching.
• Paid Time Off: Enjoy up to 4 weeks of paid time off annually, along with paid parental leave.
• Exciting Perks: Participate in our wellness program, and enjoy annual trips to Mexico, quarterly social events, luxury vacations, and leadership conferences.
• Career Growth: Join a company where 90% of sales leaders started in entry-level positions—your potential is limitless!

We offer competitive compensation and benefits packages for the right candidate. If you're enthusiastic about delivering exceptional customer service and contributing to our online presence, we'd love to hear from you!

Why Presidential Exteriors?

We’re not just another company—we’re a place where your career can take off. Our vibrant and inclusive culture, coupled with unparalleled growth opportunities, ensures that your hard work will be recognized and rewarded. Whether you’re aiming to master the art of sales or looking to advance into leadership roles, Presidential Exteriors is the perfect launchpad for your career.

Ready to Start Your Journey?

Take the first step toward an exciting and rewarding career at Presidential Exteriors. Apply today and become part of a team that’s making waves in the home remodeling industry!

Presidential Exteriors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.