Executive Events Coordinator IV - Aditi Consulting
San Francisco, CA
About the Job
Summary:
The Executive Events Coordinator role will assist in organizing, planning, and supporting events across our urban campus and be focused on a variety of event responsibilities
Responsibilities:
Required Skills/Experience:
Preferred Qualifications:
Compensation:
The pay rate range above is the base hourly pay range that Aditi Consulting reasonably expects to pay someone for this position (compensation may vary outside of this range depending on a number of factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements).
Benefits and Ancillaries:
Medical, dental, vision, PTO benefits and ancillaries may be available for eligible Aditi Consulting employees and vary based on the plan options selected by the employee.
Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human-based decision making in employment decisions.
The Executive Events Coordinator role will assist in organizing, planning, and supporting events across our urban campus and be focused on a variety of event responsibilities
Responsibilities:
- Ability to multitask many events and projects simultaneously and scale volume without compromising execution, and can be, on average, 3-5 events weekly, depending on the season.
- This role might support typical events such as watch parties, game nights, lobby activations, social lounge events, shorter-duration all-hands meetings, and some light customer sales meetings.
- Support event registration check-in process, as well as VIP guest escorts.
- Manage multiple, complex timetables successfully in a collaborative, extremely fast-paced environment.
- Assist event managers with external relationships (agencies, vendors) and work with cross-functional internal teams; creative services, interactive, and marketing ops, which support direct efforts and collaborate closely to develop and successfully execute programs.
- Provide onsite event support and other duties assigned by other senior event managers as necessary.
- Support post-event reconciliation, including lessons learned, budget & invoice reconciliation, and follow-up surveys.
- To document and manage event programs, utilize various tools, such as GCAL, Social Tables, the company ticketing system, and Google products.
- Order, stock, and organize event products in a variety of spaces, including keeping the storage rooms organized
- Assist with the coordination, scheduling, and support of external vendors (ex, caterers, DJs, staffing agencies, etc.) and work with internal teams to facilitate
- The job requires in-office event management (Monday through Friday) and includes some nights, with the minor exception of weekend program support.
Required Skills/Experience:
- 2-3 years of solid events experience managing corporate, customer/partner, employee events, and with volume in mind
- Possess strong customer service experience; are highly personable and solutions-focused
- Self-starter, highly motivated, and problem solver who loves to come up with innovative solutions with a willingness to take risks, iterate, and learn
- Ability to manage multiple projects at a given time with strong organizational skills and assess and prioritize workload in a strict deadline-oriented environment
- Excellent written and verbal communication and customer service skills, with the ability to proactively address client's needs
Preferred Qualifications:
- B.A. or B.S. in a field you think is relevant; it's not what you got your degree in; it's your experience that counts
- Solid understanding of the event and hospitality industry, operations, and integrated event marketing
- Understand the beauty of working as a team and thriving in a team
- Can solve problems and demands quickly and with confidence but also know when to pause and ask for help
- Extreme attention to detail and project management experience
- Proven experience effectively working with teams across multiple departments functions, including executives
- Strong written and verbal communication skills, with solid presentation skills
Compensation:
The pay rate range above is the base hourly pay range that Aditi Consulting reasonably expects to pay someone for this position (compensation may vary outside of this range depending on a number of factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements).
Benefits and Ancillaries:
Medical, dental, vision, PTO benefits and ancillaries may be available for eligible Aditi Consulting employees and vary based on the plan options selected by the employee.
Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human-based decision making in employment decisions.
Source : Aditi Consulting