Executive Production Associate - Jones Lang LaSalle Incorporated
San Diego, CA
About the Job
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Summary
This positionis responsible forproviding leadership, supervising, implementing administrative systems,proceduresand policies. You will work closely with the Office Head to ensure the office runs smoothly andcoordinatesefforts withOfficeHead, Corporate Departments, and associates to ensure organizational, office goals andobjectivesare met.This position will also serve as an executive assistant to the office head and will help with calendaring, expenses and providing production support inmarketingof real estate transactions from start to finish.
Main Responsibilities
- Oversee and coordinate all office activities and facilitate day-to-day operations. Identify and implement improvements to existing processes to ensure efficient office operations.
- Ensure that company policies are followed and communicate new policies, procedures, and best practices to staff.
- Develop administrative staff by providing training, information and access to resources. May supervise either directly or indirectly.
- Type correspondence/memos, proofread documents, assemble various reports and presentations.
- Create and produce customized property information materials.
- Organize and file important deal related correspondence.
- Help manage and update deal statuses and manage some press releases and marketing lists.
- Participate and make recommendations in office planning process with Office Head and assist with company-wide functions, inside JLL such as Annual Production Meeting and Analyst Conference and outside JLL, such as industry events.
- Organize special office or department activities such as company events, staff appreciation activities, and office moves.
- Make decisions and approve expenses with budgetary restrictions in mind. Periodically perform expense analysis to ensure expenses are in line with budget.
- Maintain office filing system and oversee proper maintenance of off-site storage. Responsible for file retention guidelines and determination of what documents can be destroyed.
- Responsible for ensuring data is correct in internal database (Captrack) and following up on missing information.
- Serve as office contact for all corporate departments such as Human Resources, Accounting, Marketing and Information Technology:
- Human Resource contact for recruiting process (screening applicants, interview coordination, new hire onboarding), attendance keeping, payroll matters, performance and merit reviews, and new employee training.
- Resolve any personnel issues, either by handling or working with Human Resources. This includes being familiar with employment law and being the “front line” representative to deal with office issues.
- Accounting contact for processing of invoices, reviewing and approving employee expense reports.
- Work with Marketing on the coordination of events, press releases, and JLL publications.
- Coordinate with IT to ensure all employees have proper computer and phone equipment, access to systems, enabled/disabled etc. Limited technical support for computers and servers.
- Create and produce customized property information materials and targeted client specific research.
- Prepare presentations using Adobe and Powerpoint (and InDesign a plus) by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
- Other duties as assigned.
Education
College degree preferred or equivalent experience.
Computer Skills
Intermediate working knowledge of Word, Excel and Power Point, Windows (Office 2013 version).
Environment
Office – work with computers, copiers, and scanners.
Estimated total compensation for this position:
60,000.00 – 75,000.00 USD per yearThe total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
Location:
On-site –San Diego, CA
Job Tags:
CMG
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.