Executive Project Manager* (1) - Summit Pointe Job Board

Posting Details

FLSA status: Non-Union/Exempt

Reports To: Chief Executive Officer

Status: Full-Time

Openings: One

Job Summary/Objective:

• Actively engages with the CEO to provide assistance with daily administrative duties that will completes a broad variety of tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. This position is responsible for the communication on behalf of the CEO to the Summit Pointe Board and assists with Board meeting documents and preparation as directed by the CEO. This position will provide executive level project management to the Executive Team as directed by the CEO. Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally.

Essential Duties and Functions:

• Coordinates meetings and strategic projects with the Executive Team and the SP Management Team.
• Communicates directly and on behalf of the CEO with Board members, community members and other stakeholders on matters related to programmatic initiatives as directed.
• Supports CEO in external commitments including service on external boards, committees, and other groups.
• Serves as the President’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating Board meetings, Board staff lunches/receptions/new Board member orientations; and compiling, assembling, and distributing Board meeting materials.
• Coordinates Board sub-Committees on behalf of the CEO.
• Maintains confidential files and contact information.
• Coordinates meetings, conferences, and committees both on and off site to support the CEO’s agenda.
• Maintains Board documents and ensures all accessible according to standards.
• Participates as an adjunct member of the SP Management team including assisting in scheduling and attending meetings.
• Represents the CEO in designated meetings as required.
• Assists in coordinating the agenda and necessary data tracking of the SP Management Team. Prepares an account of the meetings, designates and follows up on assigned action items.
• Participates in corporate quality improvement and problem-solving activities.
• Maintains confidentiality and privacy within MDHHS, state and federal guidelines.
• Utilizes knowledge of CARF, CMS, MDHHS and Managed Care standards.
• Performs other duties as assigned.

Qualifications:

Educational

• Associate’s Degree in Business or related field required, Bachelor’s Degree preferred.

Basic Qualifications

• Seven years of progressively more responsible administrative experience.
• Proficient in word processing and other software applications, google drive and conference room technology.
• Administrative skills in the areas note-taking/shorthand; typing (60 words per minute); writing/editing/proofreading skills preferred.
• Excellent organizational, communication, computer, analytical and problem-solving skills.
• Self-directed and resourceful.

Trauma Informed System of Care:

A trauma-informed approach to service delivery emphasizes physical and emotional safety, choice, empowerment, and trustworthiness for customers.  The impact of trauma is broad and touches many life domains.  Participation is mandatory for activities required for Summit Pointe to become a “Trauma Informed System of Care.”

Physical Requirements:

• Professional office environment that generates noise from computer equipment/peripherals.
• Possible exposure to health risks (violence and infectious diseases).
• Sometimes lifts, carries, or moves objects up to 25 lbs.
• May be required to work variable hours/shifts.

Summit Pointe introduces a set of competencies tailored to not only enhance your individual growth but also significantly contribute to the success and resilience of our organization. These competencies have been carefully chosen to align with our strategic goals, ensuring that each of our employees is well-equipped to navigate challenges, seize opportunities, and foster a culture of innovation and collaboration. Summit Pointe is invested in the continued growth of its employees to master these competencies. It is not just an investment in your personal and professional development but a key driver for our collective success. As you embark on a journey with Summit Pointe you make a commitment to excellence.

Competencies:

• Innovation & Creativity - Generates new, varied, and unique ideas, and makes connections between previously unrelated ideas.
• Flexibility & Adaptability - Synthesizes and integrates ideas; brainstorms to produce new ideas or results; able to adjust or change to best meet the needs of the situation or environment.
• Verbal Communications - Articulates thoughts and ideas clearly and effectively to exchange information.
• Written Communication - Clearly exchanges information using appropriate platforms to deliver messages.
• Digital Literacy - Leveraging existing digital technologies ethically and efficiently to solve problems, complete tasks and accomplish goals.
• Technical Aptitude - Skillful in use of tools, hardware, software and equipment.
• Critical Thinking & Problem Solving - Exercises sound reasoning to analyze issues, make decisions, and overcome problems.  Ability to obtain, interpret, and use knowledge, facts and data.
• Quantitative Reasoning - The application of mathematical, logical and statistical skills to interpret data and produce new information.
• Teamwork & Collaboration - Builds collaborative relationships with colleagues and customers.
• Global Fluency - Demonstrates openness, values differences and practices inclusiveness.
• Professionalism & Work Ethic - Demonstrates personal accountability and effective work habits, e.g., punctuality, working productively with others, and time management.
• Initiative - Independently determining what needs to be done and acting on it.
• Leadership - Leverages the strengths of others to achieve common goals and uses interpersonal skills to coach and develop others. (This is where we’d also include supervisory responsibilities, if applicable).
• Project Management - Initiates, structures, and carries out steps to complete projects and tasks.

Summit Pointe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

PCN # 1