Executive Secretaries and Administrative Assistants Bi-Lingual Spanish/English - Nexus Staff
New York, NY 10027
About the Job
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 163 West 125th St, Suite 1324, NY 10027
Job Duration: 4 Months
Closing: 11/12/2024.
Job Summary:
The Administrative Assistant will support the Harlem Regional Office by serving as the office manager and ensuring that day-to-day operations run smoothly. This role involves a variety of administrative tasks, including managing supplies, supporting litigation preparation, data entry, and handling visitor interactions. The Administrative Assistant will also assist with processing information on NYMatters and liaise with other offices to resolve issues.
Job Duties:
- Serve as the office manager, ensuring the office has necessary supplies and resources.
- Act as a liaison with the Office of General Services (OGS) for administrative needs.
- Handle incoming and outgoing mail and phone communications.
- Assist in litigation preparation and maintain related documentation.
- Support data entry and processing in NYMatters, ensuring accuracy and confidentiality.
- Greet and assist 10-15 visitors daily, providing support and information as needed.
- Coordinate with the Attorney General Information Center (AAGIC) to address office issues.
- Provide additional support as assigned to ensure smooth office operations.
Minimum Education:
- Bachelor's Degree preferred.
Work Experience:
- At least two years of experience in a similar administrative role is preferred.
Preferred Skills:
- Bilingual in Spanish and English.
- Proficiency in Microsoft Word.
- Strong organizational and multitasking skills.
- Excellent communication skills and ability to work well with a diverse team.
Miscellaneous Information:
- Shift Timing: 9:00 AM to 5:00 PM.
- Interviews will be conducted online initially, with final rounds in person.
- No parking is provided; nearby public transportation includes the 2, 3, A, B, and C subway lines.
- Training in NYMatters and email management will be provided.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Source : Nexus Staff
