Executive Secretary 11 - State of Michigan

Executive Secretary 11


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Executive Secretary 11






Salary




$25.05 - $34.24 Hourly






Location




Lansing, MI








Job Type




Permanent Full Time






Job Number




1801-25-LA-MIOSHA-001








Department




LEO-Labor and Econ Opportunity






Opening Date




10/11/2024








Closing Date




10/22/2024 5:00 PM Eastern






Bargaining Unit




NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)











+ Description


+ Benefits


+ Questions







Job Description



Secretary to the Division Director, office manager, and first-line supervisor to three administrative support personnel, initiate request for purchase of and payment of supplies for division, has extensive knowledge in areas of interpreting and writing policies and procedures, interpreting management and supervisor’s point of view, serves as liaison to staff and higher level management, researches and prepares materials and reports for managerial decisions, and participates in other management assistant activities. Oversee and back-up the processing of requests for training of division personnel (includes calculating expenses and arranging set-up for travel, meals, lodging, speakers, etc.), processes refusal of entry, warrants, reports, cease operation orders, oversees process of final orders for formal appeals, follow-up on formal files for payments and/or abatements, process files for Treasury, system administrator for OSHA Information System (OIS), SIGMA administrator for administrative support and management personnel. Process personnel transactions for division.


At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO.


Position Description (https://MCSC.state.mi.us/AgencyPDFs/POSITION DESCRIPTION Executive Secretary 11.docx)



Required Education and Experience



Education

Educational level typically acquired through completion of high school.


Experience

Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.



Additional Requirements and Information



Please attach a cover letter and detailed resume to your application.


Information provided in your application, resume, cover letter, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.


All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conductand will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.


All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.


The Michigan Department of Labor and Economic Opportunity participates in E-Verify (https://www.e-verify.gov/employees/employee-rights-and-responsibilities) and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.


Applications must be submitted through NEOGOV. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627.


View the Job Specification at:https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/E/ExecutiveSecretary.pdf














State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:


Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.



Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits.



Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.



Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.



Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.



Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.



Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.



Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.



Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.



Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.



Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.



Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.



Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.



Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.



Updated: 2/28/24











01


EXCSEC10-12 - Do you possess at least an educational level typically acquired through the completion of high school?


+ Yes


+ No






02


EXCSEC1A – Do you possess at least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10?


+ Yes


+ No






03


How many years of recent (within the last 5 years) experience do you have keeping a calendar, organizing meetings, preparing materials for presentations, taking notes, and arranging appointments for a manager?


+ None


+ One to three years


+ Three to five years


+ More than five years






04


Please describe methods and/or tools you use to stay organized.






05


Are you a current Labor and Economic Opportunity employee classified as a Executive Secretary 11 interested in moving to the same class and level at this location?


+ Yes


+ No






06


1801- From the options below, which accurately describes your current status? (A current State employee works for an actual State Department such as Department of Corrections (MDOC), Department of Transportation (MDOT) etc.)


+ Not a State of Michigan employee


+ A previous State of Michigan employee


+ A current State of Michigan, Department of Labor & Economic Opportunity (LEO) employee


+ A current State of Michigan (non-LEO) employee





Required Question









Agency


State of Michigan






Department


LEO-Labor and Econ Opportunity


Address


leo-ohr@michigan.gov

PO Box 30714

Lansing, Michigan, 48909






Phone


517-241-9868







Website


https://www.michigan.gov/leo







Apply












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