Experienced Office Manager - Spherion

Job Opening: Office Manager

We are looking for an experienced and detail-oriented Office Manager to join our team in SW Barry County. In this role, you will oversee a variety of administrative tasks related to our caskets, vaults, and urns business, as well as our pet urn services. Position has the potential for overtime.

Key Responsibilities:

Manage daily office operations, ensuring efficiency and a modern workplace environment.
Coordinate logistics for caskets, vaults, and urns, including inventory management and supply ordering.
Facilitate open enrollment and renewals for employee benefits, ensuring compliance with COBRA and auditing participation forms.
Oversee new employee enrollment processes and maintain accurate address changes in our system.
Liaise with SCI & Stonemor for the Coupa Portal to ensure billing and invoicing accuracy.
Handle annual pricing revisions and ensure timely distribution of payment receipts.
Manage contracts on a five-year cycle and conduct annual updates with SAM.
Collaborate on group marketing initiatives with our current insurance company.
Utilize U-Haul carts for transportation needs as required.
Qualifications:

Proven experience as an office manager or similar role.
Strong organizational skills with attention to detail.
Ability to multitask and prioritize effectively.
Excellent communication and interpersonal skills.
If you are a proactive and dedicated individual who is passionate about creating an organized and efficient office environment, we would love to hear from you! Apply today to join our team and make a meaningful impact in our community.

Responsibilities:
Key Responsibilities:

Manage the conversion from Peachtree 2005 Accounting Program to QuickBooks.
Reconcile company credit card accounts, process payments, and track monthly fees.
Prepare payroll journal entries and manage bank reconciliations.
Set up customer, vendor, and item records, including pricing levels and revisions.
Oversee accounts payable by entering invoices and processing payments for all companies.
Manage accounts receivable by invoicing customers for all companies.
Generate monthly and special reports, including those for poles, vaults, tanks, and royalties (Paws and Wilbert).
Track reimbursements and payments for boots, uniforms, and dental expenses manually.
Handle NSF checks and manage petty cash.
Prepare year-end reports for the CPA, including journal entries and tax payments.
Manage recurring payments, estimated tax payments, and annual tax payments.
Prepare monthly sales tax reports and payments.
Coordinate financial data with the CPA to determine estimates and balance aged receivables.
Update pricing sheets and Peachtree for caskets, vaults, urns, and other products as determined by the owner.
Collaborate on group marketing initiatives with the current insurance company.
Manage open enrollment, renewals, and audit participation forms, ensuring COBRA compliance.
Facilitate new employee enrollment and maintain accurate address changes.
Coordinate with SCI & Stonemor for the Coupa Portal and manage billing processes.
Oversee annual price revisions and contracts (every 5 years).
Update the website and manage payments, card updates, and coding.

Working hours: 8:00 AM - 5:00 PM

Skills:
Organizational Skills: Ability to manage multiple tasks and prioritize effectively to ensure smooth office operations.

Communication Skills: Strong verbal and written communication skills to interact with staff, clients, and vendors professionally.

Attention to Detail: A keen eye for detail to ensure accuracy in documentation, invoicing, and compliance tasks.

Problem-Solving Skills: Ability to identify issues and develop practical solutions quickly and efficiently.

Technical Proficien

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, p