Facilities Administrative Assistant - Burnett Specialists
Houston, TX 77002
About the Job
Position Overview:
Burnett Specialists is seeking a detail-oriented Facilities Administrative Assistant to support our Client and their facilities management team with day-to-day administrative duties. This role will help ensure smooth operations across various facility-related tasks, from coordinating maintenance requests to managing vendor relationships.
Key Responsibilities:
- Serve as the primary point of contact for facility-related inquiries and service requests
- Schedule and coordinate facility maintenance, repairs, and inspections
- Manage relationships with external vendors, including tracking contracts and ensuring timely service delivery
- Assist in maintaining an organized facilities database, including records of maintenance schedules, equipment inventories, and warranties
- Oversee the ordering and restocking of office supplies and equipment
- Coordinate office moves and setup for new hires or department changes
- Process invoices, track budgets, and assist in preparing reports for facility expenses
- Ensure compliance with safety regulations and coordinate safety drills or inspections
- Provide general administrative support to the facilities team, including data entry, filing, and correspondence
Qualifications:
- Proven experience as an administrative assistant, ideally in a facilities management or similar environment
- Strong organizational and multitasking skills with attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and facilities management software is a plus
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Experience in managing vendor relationships and coordinating maintenance activities is preferred
Key Responsibilities:
- Serve as the primary point of contact for facility-related inquiries and service requests
- Schedule and coordinate facility maintenance, repairs, and inspections
- Manage relationships with external vendors, including tracking contracts and ensuring timely service delivery
- Assist in maintaining an organized facilities database, including records of maintenance schedules, equipment inventories, and warranties
- Oversee the ordering and restocking of office supplies and equipment
- Coordinate office moves and setup for new hires or department changes
- Process invoices, track budgets, and assist in preparing reports for facility expenses
- Ensure compliance with safety regulations and coordinate safety drills or inspections
- Provide general administrative support to the facilities team, including data entry, filing, and correspondence
Qualifications:
- Proven experience as an administrative assistant, ideally in a facilities management or similar environment
- Strong organizational and multitasking skills with attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and facilities management software is a plus
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Experience in managing vendor relationships and coordinating maintenance activities is preferred
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Source : Burnett Specialists