Facilities Finance and Administration Manager - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:Join our team as a Facilities Finance and Administration Manager and take charge of driving financial excellence and operational efficiency in facility management. In this key role, you will be responsible for creating purchase orders, budget tracking, variance reporting, client reporting, and ensuring adherence to policies and procedures.

What your day-to-day will look like:

• Supporting the development of comprehensive financial forecasts, including full-year plans and mid-year updates.
• Raising purchase orders for service repairs, service contracts, and facilities supply, while aligning with established finance processes.
• Providing financial analytical support to site leadership and the JLL finance department.
• Analyzing performance data to forecast trends and identify opportunities for growth, profitability, cost-savings, and process improvements.
• Ensuring discrete and confidential handling of sensitive information.
• Tracking and managing vendor/client billing activities, as well as long-term and short-term vendor contracts/purchase orders.
• Collaborating on cost-saving initiatives and process improvement projects.
• Maintaining current knowledge of Master Services Agreements and any relevant amendments or appendices.
• Participating in the development and distribution of best practices, process documentation, and user support materials for reporting to internal and external stakeholders.
• Demonstrating a high level of customer service and fostering effective relationships with business leadership, finance, and accounting teams.
• Collaborating with the team to share and improve technical skills.

Competencies:

• Adaptability: Ability to maintain effectiveness in varying environments, handle multiple responsibilities, and work with diverse groups of people.
• Planning and Organizing: Skilled in establishing action plans, evaluating results, managing schedules, and effectively coordinating multiple activities to achieve goals.
• Customer Focus: Dedicated to meeting customer expectations, building positive relationships, and gaining trust and respect.
• Dealing with Ambiguity: Adaptable in the face of change, comfortable with uncertainty, and able to make decisions based on limited information.
• Motivating Others: Creates an empowering environment that inspires the team to excel and feel valued.
• Performs additional job duties as requested.

Desired or preferred experience and technical skills:

• Bachelor's Degree, preferably in Finance or Accounting.
• Experience managing operational budgets of over 10 million.
• Proficiency in Ariba, SAP, Oracle, JD Edwards, Yardi Marketplace, or similar systems.
• Experience in biopharmaceutical, research, or maintenance operations.

Required Skills and Experience:

• 3-5 years of related experience in Facilities Coordination and Financial management.
• Strong financial/analytical and organizational skills.
• Experience in purchase order processing and vendor invoicing.
• Excellent communication skills with the ability to collaborate effectively with senior leaders and present to clients.
• Experience with budgeting and forecast development (FP&A).
• Exceptional time management skills, ability to handle multiple tasks, and work well in a fast-paced environment.
• Strong problem-solving skills, including the ability to identify innovative solutions and implement them with urgency.
• Ability to work independently and collaboratively.
• Advanced Excel skills, including proficiency in complex formulas.
• Proficient in Spend Management Methodologies.

Join our dynamic team today and contribute to the success of our organization by ensuring financial efficiency and excellence in facility management.

Estimated compensation for this position is: $85.000.00 – $105,000.00 USD per year.

The pay range listed is a total compensation range including bonus, if applicable.  The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –Devens, MA

Job Tags:

Accounting, Accounting, Analytical Support, Analytical Thinking, Biopharmaceutical Industry, Broad Perspective, Budget Monitoring, Communication, Contract Financial Management, Corporate Financial Management, Corporate Financial Planning and Analysis (FP&A), Deadline Management, Facilities Coordination, Facilities Operations, Facilities Planning, Facilities Services, Facility Administration, Finance, Financial Asset Management, Financial Forecasting, Financial Management, Group Problem Solving, Life Sciences Industry, Managing Ambiguity, Organizing {+ 5 more}

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.