Facility Coordinator - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facility Coordinator

7a-3p M-F with no on call

Detroit, MI 

$55,000

The Facility Coordinator will assist with site administrative task to include vendor scheduling, work order creation, administrative project support, and document creation.

Position Summary:

Provide administrative support to the Facility Management Team including, but not limited to correspondence, data entry, records inventory through maintenance system, and arranging meetings.  Prepare various reporting.  Process invoices for payment.  Review various reports for accuracy.  Support work order dispatch as necessary.  Maintain employee time cards and attendance records as needed.  

Essential Functions:

Provide general overall facility management services including continuous monitoring of office/facility

• Act as an interface with client, visitors and guests. 
• Assist Facility Management Team with tactical planning for the regional facilities team’s goals and objectives.
• Provide facility specific assistance to the project management team as needed or requested.
• Manage & maintain small facility management tasks as assigned.  
• Coordinate special events in support of client or Jones Lang LaSalle.
• Provide support for meetings as needed and directed.
• Ensure appropriate follow up with customers.
• Seek to continuously improve processes, systems and overall client satisfaction.
• Assist with project document inventory.
• Help support facility specific cost savings targets to contribute to the account achieving significant savings.
• Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary. 
• Support requests associated with Jones Lang LaSalle Management, Operations Coordinate & manage facility maintenance and repair services with building/property management company or third party service providers/vendors. 
• Assist with the coordination and scheduling of maintenance activities
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
• Assist with receiving and dispatching of work requests to technical staff, vendors or other services providers

Required Knowledge, Skills and Abilities (KSA)

• Demonstrate responsiveness and creativity in finding solutions for service delivery and overall client satisfaction.
• Read and understand the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.

Working Environment:

• The environment in which the job is performed, number of individuals in the work group, team composite and dynamics, and the amount of interpersonal interaction required in order to perform the job.

Minimum Required Education:

• Minimum of 2 years’ industry experience required in a corporate environment or as a third party service provider. 
• Good organizational and interpersonal skills with a strong customer focus.
• Proficient in MS Office, and possess strong written, verbal and people skills.
• Demonstrated intermediate written communication skills (spelling, grammar and punctuation) and verbal communications skills.
• Able to work independently with minimal supervision.
• Prioritize and manage the completion of projects in an efficient and timely manner.
• Ability to quickly learn how to use any Company required software may be required.

Location:

On-site –Detroit, MI

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.