Facility Coordinator - KORE1 Technologies
Stanford, CA
About the Job
KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for a Facility Coordinator in Palo Alto, California.
The Facility Coordinator supports the regional team with mostly desk-oriented tasks in support of operations that include but are not limited to service contract and purchase order work; ordering supplies; coordinating vendor and internal meetings and following up on vendor deliverables.
- Assists Facility Managers with incident response by disseminating the appropriate communication using standard communication protocols.
- Aids Facility Managers with site inspections and related follow-ups.
- Coordinates with vendors and internal teams on the contract-purchase order paperwork associated with site inspections.
- Assists with the annual generation of letters to Landlords regarding compliance with Fire Life Safety regulations; follows up on receipt of information to report to team.
- Addresses new site activation by creating needed materials i.e. welcome packets. Organize contracting, purchasing paper work and cost tracking for site related projects.
- Maintains the Standards information for furniture, carpet, fabrics and finishes.
- Supports management of furniture inventory. Coordinates ICRA/PCRA documentation as needed.
- Ensures financial management at the purchase order level by collaborating with Facility Managers and Business Managers.
- Assists with database information updates: customers, suppliers, landlords; collaborates with Lease Administration as needed.
- Handles event coordination (town halls, CICARE rounds, HR events, Campus Council); prepares agendas.
- Perform condition assessments of each area/facility according to standard work, including appropriate documentation and follow-up.
- Review documentation for completeness according to standard work.
- Document and generate reports from data electronic system.
- Manage, update and report on status of work order calendar.
- Works with Director, Facility Managers on financial analysis, forecasting and need assessments.
MINIMUM QUALIFICATIONS:
Education Qualifications: High School Diploma or GED equivalent
Licenses and Certifications: TJC training preferred
Experience: 1+ years of related work experience
KNOWLEDGE/SKILLS & ABILITIES:
Knowledge of general practices, program, and/or administrative specialty.
Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.
Knowledge of English grammar, spelling, and punctuation.
Familiarity and understanding of project management principles and practices.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
ABOUT KORE1
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.
Kore1 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kore1 complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Kore1 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Kore1's employees to perform their job duties may result in discipline up to and including discharge.
Source : KORE1 Technologies