Finance & Administration Manager at The Planet Group

Finance & Administration Manager
6.5 month contract
40-42
Ancillary benefits 
Hybrid- NYC 

Must Haves:

• 3+ years strong financial reporting and modeling experience including reporting, monthly and quarterly, budget vs actual and federal reporting
• Bachelor’s Degree in finance, economics or related field
• Intermediate Excel, including pivot tables, formulas, and functions
• Experience with financial management of pre- and post-grant awards procedures and processes in a large and highly complex organization.

Preferred Skills:

• Familiarity with the University’s complex system modules such as RASCAL, ARC, FDS, Concur, and Budget Tool, is strongly preferred.
• Experience from within a higher education institution

Job Summary/Description: 

The Manager of Finance and Administration will, manage the preparation of Institute budget documents, execute daily financial transactions at the Institute level (such as accounts payable and receivable, purchase order requisitions), assist in the preparation and completion of grants, and support the HR needs of the Institute. The incumbent is responsible for knowing and adhering to all University financial policies and systems; complying with internal audit, government, and private agency regulations on financial disbursements; and providing analytic and problem-solving support regarding all matters of financial planning
Responsibilities:

• Execute necessary financial planning and processing in support of the needs
• Maintain all relevant financial records for the Institute. Provide monthly reporting that reflects the Institute’s utilization of its various financial resources (endowment income, grants, and gifts) to the Institute Director, Chief of Staff and faculty and ensure compliance (internally and with all relevant parties and external institutions) in all associated spending. Meet monthly with the Institute Director, Chief of Staff and faculty to review financial reports.
• Execute monthly, quarterly, and annual financial closing processes, ensuring accuracy and timeliness of transactions and reports. Collaborate with Accounts Payable, Office of the Treasurer, and Purchasing.
• Create internal financial reports and analyze budget vs. actual reports for accounts. Identify significant variances and make corrective action recommendations.
• Manage all matters related to Accounts Payable: Process the payment of bills for office expenditures, reimbursements, cash deposits, and internal transfers. Set up direct deposits and wire transfers and manage vendor maintenance.
• Manage all procurement processing, maintain contracts, and keep detailed and accurate documentation. Collaborate with and offer guidance and support to the Administrative Coordinator in all aspects of procurement, including interactions with purchasing and service providers for procurement agreements. Also, serve as the Institute's representative in vendor negotiations. Partner with Purchasing and General Counsel on consultant contracts and ensure contract compliance.
• Prepare and manage pre-award and post-award grants for PIs and researchers of the Institute, including review of budgets and allocations on expenditures on various grant accounts. Ensure that all project reporting activities on grants are fulfilled.
• Complete grant budgets independently when necessary to meet time-sensitive grant filing deadlines.
• Serve as financial liaison between the Institute, PIs, granting agencies, sponsored projects, sponsored project finance, and other affiliated departments and institutions.
•  Work closely with the Chief of Staff to prepare and submit the Institute’s annual operating budget.
• Assist with Human Resources duties, working closely with the Chief of Staff and CUHR on recruitment, onboarding, off-boarding, salary allocation, effort reporting, payroll processing, visa processing, and all associated paperwork and documentation for employees of the Institute.
• Maintain familiarity with policies, procedures, and best practices for grants, financial management, and other topics relevant to the position.

Additional duties as assigned.