Finance Assistant - BayPLS

Position Summary: 

We are seeking a motivated and detail-oriented Finance Assistant to join our finance team. This entry-level position offers an excellent opportunity for growth and development in the field of accounting and finance. The ideal candidate will assist in day-to-day financial operations and play a key role in maintaining accurate financial records and managing payroll.

Essential Duties and Responsibilities

• Ensure accuracy and completeness of bank reconciliations.

• Reconcile other financial accounts as necessary.

• Process invoices, expense reports, payments and payroll in a timely manner.

• Verify compliance with company policies and procedures.

• Gather and prepare documentation for audits and financial assessments.

• Support audit activities and respond to auditor inquiries.

• Assist in the preparation of financial reports and records.

• Develop and monitor budgets under the guidance of senior staff.

• Generate and distribute client invoices promptly and accurately.

• Follow up on outstanding invoices as needed.

• Adhere to strict confidentiality guidelines when handling patient records and financial information.

• Ensure accounts payable are processed and paid in a timely manner.

• Maintain vendor relationships and resolve payment discrepancies.

• Conduct collection calls and correspondence with customers as necessary.

Qualifications:

• 1-3 years experience in Quickbooks software preferred

• Relevant experience in accounting or a related field preferred

• Working knowledge of Generally Accepted Accounting Principles (GAAP) 

• Advanced attention to details and accuracy

• Ability to work independently and collaboratively

• Strong analytical skills and attention to detail.

• Proficiency in MS Office suite, particularly Excel.

• Excellent communication and interpersonal skills.

• Knowledge of payroll procedures

  PHYSICAL DEMANDS/WORKING ENVIRONMENT

  Hours and days may vary depending on operational needs.  Standard business hours are Monday through Friday 8:00 am 5:00pm.

  Position Type: Full time 

  Benefits: Yes

  Position Status: non exempt

  Union: No

  Job Shift: Day 

  Shift Hours: Monday - Friday, 8am - 5pm

  Weekend Requirements:  occasional

  Applications Accepted: All Applications Accepted 

  Equal Employment Opportunity

  Bay Area PL Services (“BayPLS”) is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

  About BayPLS

  Bringing the Laboratory to you & humanizing healthcare on demand. BayPLS provides 

  blood draws, covid tests, covid vaccines, in home or at work, for both personal and corporate needs. We have been providing these services to the Greater Bay Area since 2017.

  Compensation: $25 - $30 hourly

  Benefits include but are not limited to:

  • Competitive compensation

  • Flexible PTO (exempt) and generous PTO (non-exempt)

  • Comprehensive health coverage, including medical, dental, and vision

  • Wellness and mental health resources, including Employee Assistance Programs (EAPs),  Maternity and Paternity leave

  • 401(k) plan with match opportunity

  Applicants have rights under Federal Employment Laws.

  • Family & Medical Leave Act (FMLA)

  • Equal Employment Opportunity (EEO)

  • Employee Polygraph Protection Act (EPPA)