Financial Secretary - Ironsmith Fire LLC

Financial Secretary

ABOUT IRONSMITH FIRE, LLC

Our mission is to lead the fire protection industry by honoring craftsmanship, saving lives and property, and providing peace of mind to our customers. We work with general contractors, business owners, property developers, engineers, and many other types of clients to provide life saving fire protection systems. Our core values are the backbone of our business and guide everything we do, including the hiring process. These core values are Effective Communication, Results-Driven, Disciplined, Professional, and Trustworthiness. Ironsmith Fire, LLC operates in seven states throughout the southeast and is growing by the day.

POSITION SUMMARY

The Financial Secretary at Ironsmith Fire must be multifaceted, dedicated, and detailed oriented. This role will be vital in supporting our financial operations, ensuring accurate record-keeping, and assisting in the smooth functioning of our administrative tasks. The ideal candidate will possess strong analytical skills and a solid understanding of financial processes within a construction office environment.

OBJECTIVES

• Maintain accurate financial records, including accounts payable and receivable.
• Process invoices and receipts in a timely manner.
• Work with management to prepare and submit invoicing to clients, including service invoicing and AIA type construction progress invoicing with a detailed Schedule of Values.
• Assist in preparing monthly financial reports and budgets.
• Handle correspondence related to financial matters.
• Assist with payroll timesheet submission and maintain employee records.
• Organize and maintain financial files and documentation.
• Ensure compliance with company policies and industry regulations.
• Prepare documentation for internal and external audits as required.
• Liaise with vendors, clients, and internal teams regarding financial inquiries.
• Support project managers with budget tracking and financial analysis.
• Perform general administrative tasks to support the office operations.
• Assist in coordinating meetings, taking minutes, and distributing information.
• Answer incoming telephone calls and dispatch to the appropriate department and/or individual.
• Follow and execute organizational processes including but not limited to Finance, Human Resources, and Operations.

COMPETENCIES

• Excellent verbal and written communication skills, capable of explaining complex financial information in an understandable way.
• High level of professional ethics and integrity in handling confidential information.
• Strong organizational skills with attention to detail.
• Great customer service skills.

EDUCATION AND EXPERIENCE

• Bachelor's degree (or equivalent experience) in accounting/finance, or a minimum of 4 years in a construction accounting role. Experience in fire sprinkler construction industry is a plus.
• Proficiency in accounting software, MS Office (especially Excel), and familiarity with ERP systems.
• Comprehensive understanding of GAAP,
• Construction accounting experience with AIA Billing including but not limited to schedule of values, lien waivers, and contract management. Notary would be a plus.

Ironsmith Fire understands each of the listed competencies, education and experience levels may not have been met by every qualified candidate. We do not want to miss the opportunity to meet with you if you do not currently meet our listed requirements.

If you feel you are a good fit for this position or any position at Ironsmith Fire, but do not meet all of the competencies, education and experience level requirements listed, please contact us directly. At Ironsmith Fire, we thrive on the growth and advancement of our employees in their professional and private lives. If you match our company's core values, we will do everything in our power to help you reach your goals and ultimately work towards the position you desire.

***There is always a place at Ironsmith Fire for people that care!!!***

PHYSICAL REQUIREMENTS

• The ability to maintain a high level of energy and stamina to manage long hours, concentrating on complex financial information and tasks for extended periods.
• Ability to handle and manage stress related to deadlines, financial forecasting, and high-stakes decision-making.
• While primarily a skill, the physical aspect includes the ability to speak clearly and effectively in public and private settings, and to engage in face-to-face meetings.
• Good general health to fulfill job responsibilities effectively, including being able to work long hours when necessary.
• Light lifting, occasionally lifting and transporting office supplies or files, typically weighing less than 20 pounds.

COMMITMENT TO DIVERSITY

At Ironsmith Fire, we're dedicated to fostering an inclusive workplace where everyone feels valued and respected. We actively encourage applications from diverse backgrounds and believe that embracing differences enhances our team's creativity and effectiveness. Regardless of race, gender, age, religion, or other characteristics, we welcome all to join us in creating a culture where everyone can thrive.

FEATURED BENEFITS

• Employee Paid Medical Insurance
• Health Savings Account
• 401(k) tax-advantaged retirement plan
• Profit-Sharing Plan
• Company Provided Life Insurance

Excited to be a part of the Ironsmith Fire team? Fantastic! Show us your interest in being part of a team that serves the Life Safety - Fire Protection industry by sending your resume to exampleemail@ironsmithfire.com. Be sure to include the title of the position you are applying for and let us know where you spotted the job post for this opportunity to advance your career. Let's work together to save lives and properties.