Department of Energy (DOE)
National Nuclear Security Administration (NNSA)

Office of Secure Transportation (OST)

Administrative Support Services

Financial Specialist Position Description

AMSG provides services in various areas including management and administrative support roles, project and budget analysis, document controls, federal payroll data entry, travel vouchers processing, technical editing/writing, purchase requests processing, and invoice tracking to a division under the Department of Energy.

This Financial Specialist Position is located in Oak Ridge, TN.

The candidate for this position will be responsible for the performance of work assigned in the performance work standards as well, as performing at AMSG’s high-quality expectations.

Must be able to obtain and maintain a level L clearance with the DOE.

Responsibilities Include:

• The performance of customer support, clerical duties, maintaining files, maintaining travel authorizations, processing travel vouchers, and providing payroll data entry reports for OST Federal Agents & Staff.
• Be available from 8am to 5pm Monday through Friday with the exception to Federal Holidays.
• File, maintain, and destroy contract file(s) in accordance with OST’s records management policy and /or OST file plan. Files will be maintained in an organized audit-ready status at all stages throughout the acquisition life cycle. In addition, the analyst will be responsible for maintaining the OST acquisitions and invoice mailbox, and mail delivery, and provide administrative support for filing, copying, destruction, and restocking of office supplies daily.
• Participate, assist, support, and conduct all audits and/or assessments related to the OST Acquisition and Financial Management Program if directed by federal management. If travel is required to the commands, the analyst will follow the procedures outlined under the contracts Travel section.
• Provide briefings or training on time and attendance or travel procedures to federal employees at AOEC.
• Provide customer support in the areas of travel and payroll, within 48 hours of receipt of inquiry.
• Adhere to the Government’s Channel of Communications. Sharing of information i.e. issue(s) and/or concern(s) in the areas of travel, payroll, invoicing, and acquisitions should be handled at the appropriate federal oversight level to resolve before elevating to upper management level.
• Maintain a current employee register log. The analyst will notify the Federal oversight verbally within 8 hours of any staffing change(s) and update the employee register log within 48 hours.
• The Financial Specialist is responsible for providing back-up support to team members, including the Administrative Specialist located at AOEC.
• Manage the following processes within OST:
  • Time and Attendance (T&A) Processing,
  • First Forty Time and Attendance,
  • Supplemental Time and Attendance
  • Travel Authorization and Voucher Processing
  • Provide leave reports upon request.
  • Provide the Work Around Report for the assigned Unit(s).
  • Assist with any assigned deliverables by the customer on a weekly, monthly, or quarterly basis.

Preferred Experience/Knowledge:

• ATAAPS (Automated Time and Attendance Reporting System, time and attendance reporting system)
• Concur Government Edition (Travel authorization, booking, and travel voucher)
• OST Share Point (procurement tracking)