Financial Specialist Sr at Arizona State University

Arizona State University
Financial Specialist Sr
KE Initiatives Finance
Off-Campus: Scottsdale
103947BR

Job Description
The Knowledge Enterprise (KE) Finance, Initiatives and Institutes Team is seeking a Financial Specialist, Sr. This position will be located at Arizona State University’s SkySong location in Scottsdale, Arizona. Under general supervision, this position manages accounts and financial functions for assigned department or departments within the Knowledge Enterprise. These functions include but are not limited to maintaining and retention of unit financial documentation and files; account management; financial services compliance; internal controls; and other functions designated by unit administrator. Directly impacts the University goal of increasing research expenditures through the effective management of accounts.

Salary Range
$50,823 - $60,000 per year; DOE

Close Date
04-September-2024

Essential Duties

• Assists with ensuring adherence with university policies, practices and regulations
• Provides medium assistance with sponsored post-award management for assigned unit(s)
• Monitors and processes a heavy volume of financial transactions from multiple funding sources, (i.e. local, sponsored, and gift).
• Provides support in unit-wide account reconciliations, including preparation of financial reports and documents
• Provides support in procurement card reconciliations, including preparation of financial documents and accuracy of purchasing transactions for goods, services, and equipment
• Interacts regularly with and provides high quality customer service to staff within the assigned unit(s) on finance and expenditure policies and procedures
• May supervise, train and evaluate student workers or full-time staff
• Resolves financial discrepancies and works as a liaison between the unit and Financial Services to reach a solution
• Assists with reviewing and approving Travel Expense Reports in the ASU travel system, may be asked to assist with reviewing and approving Travel Requests.
• Prepares and reviews journal entries and general ledger expense transfers, billing and invoicing, payroll redistributions, account reconciliations, and staff expense reports
• Assists with reviewing and approving requisitions, including Independent Contractor Agreements, and supplier invoice payments for completeness and accuracy for efficient processing of purchase requests, including purchase orders and pcard payments
• Identify specific areas and solutions for process improvement, and draft changes to methods, procedures, and work instructions.
• Performs other duties as assigned to ensure the continual efficient operation of department and to meet customer service needs.

Minimum Qualifications
Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience, OR, seven (7) years of related experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience working with sponsored post-award management.
• Experience with local and gift accounts.
• Experience with Arizona State University systems, Workday, Concur, Peoplesoft, and querying tools such as Amazon Workspaces.
• Knowledge of Microsoft Office applications such as, Word and Excel.
• Experience working in a team environment with constantly changing priorities.
• Experience supervising and managing student workforce and associated work.

Working Environment
ASU is an inclusive enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs: 

Flexible work options: 

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times. 
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required. 
• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required. 

Standard Working Environment: 

• Climate-controlled office setting subject to extended periods of being in a stationary position.  
• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.  
• Ability to clearly communicate and exchange accurate information to perform essential duties.  
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others. 

Department Statement
KE Finance supports the advancement of the Knowledge Enterprise by providing innovative solutions and sustainable services in the areas of budgeting, finance, procurement, and post-award management. The department is comprised of six different teams supporting areas such as our different Initiatives and Institutes, Biodesign, Global Futures Laboratory, Service and Recharge Centers, Procurement, and the core Business Units.

ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit  https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at  https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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