Fiscal Assistant at Queens Botanical Garden Society

About This Opportunity

The Finance team is looking for a motivated individual who is flexible, eager to learn, detail oriented and willing to work independently. Working closely with all department heads, the part-time Fiscal Assistant plays a key role in the smooth operation of the day to day finance functions of the Garden.

Responsibilities:

Payroll

• Manage the bi-weekly payroll processing functions in a timely manner including timecard management, employee benefits, and liaison with directors and managers to ensure all policies and procedures are being followed.
• Quarterly and Yearly payroll reconciliation.
• Assist with the preparation of pension and other reports as needed.
• Year End Payroll entries MELS, GTL, Domestic Partners.
• Updating data in Payroll System as needed such as fund allocation and coding.

Accounts Receivable

• Responsible for the monthly reconciliation of Accounts Receivable, revenue and some payable accounts.
• Processing PayPal, Eventbrite and QuickBooks payments as needed.
• Monthly reconciliation of QuickBooks to accounting software.
• Generate monthly QuickBooks reports for review of accounts receivable with department heads.
• Assist with the preparation of monthly contract billing invoices.

General

• Assist Accounting & Benefits Manager with general ledger transactions, as needed.
• Assist Director of Finance with financial projects, for example, uploading the annual budget to the general ledger, audit schedules, monthly rental and education deferred revenue schedules and other projects, etc.
• Assist the Director of Finance in ad hoc projects and analytical studies to streamline operations and generate efficiencies.
• Provide general office assistance as well as assist other departments as the need arises.

Qualifications:

• At least 2 years of previous experience in accounting procedures and financial reporting
• Bachelor’s degree in accounting, finance or related field
• Strong attention to detail and accuracy in data entry
• Effective communication skills - written and verbal
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Team-player with a proactive and positive attitude
• Knowledge of QuickBooks software required, Fund-EZ a plus
• Have in-depth knowledge of Excel and other Microsoft Office applications

Schedule:

This is part-time, regular position with weekly on-site work. Benefits offered include vacation time off accrual, free parking, employee discounts, and access to the Museums Council pass, which grants free admission to various museums and cultural institutions. Schedule is 21 hours per week on Monday and Tuesday (required), and flexibility for Thursday or Fridays; during regular business hours between 8am to 5pm.

Salary Range: $26 – 28/hour

For consideration, please submit your resume, cover letter, and any relevant documents via our Career Center.

If you encounter difficulties with uploading documents to the portal, please send via email to hr@queensbotanical.org.

Health & Safety: proof of full Covid-19 vaccination required for employment.

Queens Botanical Garden is an Equal Opportunity Employer (EOE). The Garden does not discriminate in its employment practices due to an applicant’s race, ethnicity, color, creed, religion, sex, gender identity or expression, pregnancy, sexual orientation, national origin, disability (physical or mental), age, marital status, veteran/active military service member status, political affiliation, mental illness, socioeconomic status or background, neuro(a)typicality, physical appearance, genetic information, immigration or citizenship status, status as victim of domestic violence, sexual violence, or stalking, arrest or conviction record, pre-employment marijuana testing, sexual and reproductive health decisions, employment/unemployment status, salary history, credit history, marital/ partnership stratus, caregiver status, height and weight, or any other legally protected status. Minorities, women, veterans and individuals with disabilities are encouraged to apply. If you need a reasonable accommodation for any part of the application process, please contact Human Resources via email or phone 718-886-3800 x 203.