Fleet Services Assistant - County of Riverside
Riverside, CA 92501
About the Job
The County of Riverside seeks candidates to fill positions throughout Riverside County. A list of eligible candidates will be established to fill current and future vacancies.
The County of Riverside's Purchasing & Fleet Department is currently recruiting for a Fleet Services Assistant to support the Riverside, CA location. The Fleet Services Assistant plays a crucial role in managing the County fleet by handling dispatching, work order processing, asset utilization and vehicle in-processing disposition. The ideal candidate possesses a background in public fleet services, along with automotive inventory experience and proficient with FASTER Asset Solutions or other Fleet Services Software Systems.
The Fleet Services Assistant is the entry level classification in the Fleet Services Assistant series and reports to an appropriate supervisory or manager level position. Incumbents act as vehicle dispatcher, customer service and vendor support representatives for the County fleet. The Fleet Services Assistant is responsible for supporting the maintenance of County fleet vehicles, vehicle refueling, car wash facility oversite and assists in maintaining the fleet's vehicle replacement program and in determining whether fleet vehicles are suitable for active service, storage, or auction.
The Fleet Services Assistant differs from the Senior Fleet Services Assistant in that the latter supervises the dispatch and vehicle control activities of the County fleet.
Advancement to the next level is obtained by competitive selection through an open recruitment.
Meet the Team!
The Purchasing and Fleet Department's primary function is to provide vehicles, goods and services to other County Departments and agencies within the County of Riverside. Providing a unified purchasing system that ensures integrity and fairness, with centralized responsibility for oversight of solicitation, vendor selection, negotiation, award, contract management, reporting, disposal of surplus property and emergency logistical support for the benefit of Riverside County agencies.
EXAMPLES OF ESSENTIAL DUTIES
• Make visual and mechanical evaluation of vehicles for use in the County's vehicle replacement program; release new vehicles for active service following preventive maintenance checks.
• Duplicate forms and other printed material; maintain records, perform data entry, and manual inventory; operate forklift to move pallets and materials.
• Load and unload supplies, materials and equipment from trucks; receive supplies, tools, and equipment; inspect for damage and quantity received against requisitions, invoice or freight bills.
• Research problems, adjust schedules to meet deadlines and time frames, and respond to customer concerns; plan and schedule ordering, receipt, and/or storing of goods; interpret complex reports and invoices to ensure goods and services received match requisition; review documents for conformance to requisition policies.
• Maintain, store, and process records; file and retrieve files, records, and other documents; input information into and maintain a computerized information retrieval system.
• Assist customers by providing relevant information; research various systems and troubleshoot problems; initiate routine correspondence.
• Custodian of equipment receipt and transfer documentation; conduct periodic inventory and assist with the deployment of large quantities of equipment as needed.
• Manage refuse, scrap metals and recyclables, process materials for disposal, auction or recycling; maintain detailed transactional records and inventory of materials received and disposed.
• Generate and review equipment maintenance reports for Fleet maintained equipment and vehicles.
• Open, review and process vehicle work orders.
• Document vehicle history and scan historic records into the Department's document retention system as per the Department's records retention schedule.
• Maintain Department vehicle usage and equipment files; generate and review vehicle usage and service reports.
• Assist Fleet supply as needed and provide Senior Fleet Service Assistants and Automotive Service Supervisors with administrative support, inventory and data entry as required.
• May supervise volunteers, Senior Tax Work-Off Participants, and Sheriff Department Work Release participants as needed.
• Dispatch vehicles to County employees based on departmental needs and priorities for vehicles depending on availability, length of trip, and number of occupants; assure daily accountability and security of motor pool and customer vehicles.
• Enter mileage from returned rentals and verify usage; enter data for charging renting departments for the use of vehicles.
• Order and receive office supplies, facility equipment and services in County supply, procurement and material management systems.
• Process vendor invoices for payment in Rivco Pro, Peoplesoft and Fleet Management Information Systems.
• Perform routine facility and fuel site safety inspections as required.
• Perform special projects or other Fleet Services related work as required.
• Make visual and mechanical evaluation of vehicles for use in the County's vehicle replacement program; release new vehicles for active service following preventive maintenance checks.
• Arrange vehicle repairs with contracted vendors; correspond with vendors regarding scheduled repairs, missing invoices, customer service and invoice reconciliation.
• Correspond with Fleet customers on matters related to vehicle readiness, maintenance management, Fleet services provided and billing.
• Create, update and monitor asset records including vehicle tracking systems, equipment records, and automated fuel management systems.
• Prepare surplus vehicles for storage; prepare and evaluate vehicles to be auctioned.
• May assist in maintaining vehicle inventory, depreciation, warranty, registration, mileage, license plate, key, and auction records.
MINIMUM QUALIFICATIONS
License:Possession of a valid California Driver's License is required.
Experience:Three years in a position performing vehicle dispatching or general automotive maintenance which included public contact and record keeping.
Knowledge of: Principles of clerical record keeping; basic mathematics; basic automotive maintenance; Department of Motor Vehicles procedures relative to vehicle licensing and registration; fleet services procedures including vehicle dispatch, replacement, and auction.
Ability to: Perform specialized clerical work associated with vehicle operations including maintenance of inventory, depreciation, warranty, and mileage records; formulate and present oral and written instructions for coordinating vehicle dispatch; establish and maintain effective writing relationships; follow oral and written instructions; provide leadership and oversight to Garage Attendants and assigned clerical staff.
SUPPLEMENTAL INFORMATION
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .
Veterans' Preference
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here (Download PDF reader) .
What's Next?
This recruitment is open to all Applicants.
Applicants who are currently County of Riverside employees or department employees may be considered before other applicants depending on the volume of the applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.
GENERAL INFORMATION
For specific questions regarding this position, contact Sonya Portillo at sportillo@rivco.org .
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.
