Front of House/Facilities Coordinator - Ben Aris LLC

Front of House/Facilities Coordinator

Key Responsibilities

Reception Management:

• Greet and welcome visitors, clients, and staff in a friendly and professional manner.
• Manage the reception area to ensure it is tidy and presentable at all times.
• Answer, screen, and direct incoming phone calls promptly and efficiently.
• Handle incoming and outgoing mail, packages, and deliveries.

Administrative Support:

• Assist with scheduling meetings and managing conference room bookings.
• Prepare and organize meeting materials, including setting up rooms and arranging refreshments as needed.
• Maintain office supplies inventory by checking stock and ordering items as necessary.
• Assist with data entry, filing, and maintaining accurate records and databases.
• Support the Office Manager and other departments with various administrative tasks as required.

Communication:

• Respond to email inquiries and forward messages to the appropriate staff members.
• Coordinate with building management for any maintenance issues or concerns.
• Assist with internal communications, including distributing memos and announcements.

Required Skills

• Experience with office management software (e.g., MS Office, Google Workspace).
• Familiarity with scheduling tools and CRM systems.
• Basic knowledge of clerical procedures and customer service principles.

This job is an initial 6 month contract before having the possibility of becoming a direct hire position.