GENERAL CLERK 1 - GENERAL CLERK 2 - Administrative Receptionist/Clerical at Southwest Research Institute

Who We Are:

We are R&D problem-solvers providing independent, premier services to government and industry clients; since 1947 we work toward the betterment of humankind, pushing the boundaries of science and technology to develop solutions. By joining our team you will receive an additional $500.00 in your first paycheck, minus applicable taxes.

Objectives of this Role:

• Greet incoming visitors/clients, follow division visitor sign in policy.
• Contact division personnel by multiple communication methods to announce arrival of their visitor/client.
• Assist staff with daily clerical routine tasks to include basic form processing requests, restocking vending machines, restocking office supplies, and maintain coffee equipment.
• Assist with division events and client visits to include lunch ordering, meeting set-up/breakdown.
• Communicate effectively in various methods (email, telephone, face-to-face), strong attention to detail, able to work independently and in a team environment.
• Function as a contributing member of the team and provide excellent customer service while maintaining a strong sense of urgency.

Daily and Monthly Responsibilities:

• Utilize Microsoft Outlook to schedule meetings for staff and for daily correspondence to satisfy tasking.
• Assist with scanning records, answer internal support line, relay telephone messages as required.
• Restock and maintain lobby vending machine, coffee station and office supplies.
• Process reimbursements requests and invoices for payments to vendors.
• Any additional duties as assigned by Manager and Division management.

Requirements:

• Requires a high school diploma or equivalent.
• 1-2 years: General Clerical experience with familiarity in general office procedures; use of office equipment such as reproduction equipment, & telephone systems.
• Understanding of business office functions including the use of common word processing, database, and spreadsheet software use of correct grammar, spelling & punctuation rules.
• Must possess basic organizational skills, work well with others, dependable, self-motivated.
• Existing security clearance preferred but not required; must be able to obtain a security clearance.
• A valid/clear driver's license is required.