Grants Account Manager - Case Western Reserve University
Cleveland, OH
About the Job
POSITION OBJECTIVE
Working with a high degree of independence, provide overall administrative management and coordination of a variety of business-related functions, finance, budget, and grant administration for various departments within the Case School of Engineering. The Grants Account Manager will be assigned a research portfolio made up of multiple grants and contracts, based in multiple research departments with annual expenditures between $4.5m and $5.5m. These assignments will change as needed based on changes in funding levels, staffing needs and other dynamics. The assistant manager is expected to function as the financial and business manager across their assigned portfolio and working with directly with faculty and staff as it relates to grant submissions, financial reporting, tracking of expenses, determining optimal staffing levels based on available resources, and ensuring compliance with post award management for multiple Federal and State agencies, industrial and non-profit funding agencies. The assistant manager will develop and implement plans for optimizing the management of resources, exercising discretion and independent judgment to assigned departments related to managing revenues and expenses, as well as working across units within the office of finance and with administrators across the school and university. The assistant manager has authority to accomplish objectives within established guidelines and policies with the expectation of only referring special problems to the manager of academic and research operations.
ESSENTIAL FUNCTIONS
Serve as the financial and business operations manager for their assigned portfolio. Extract data from multiple university sources and systems and perform continuous financial modeling for implementation. Review spending patterns to project future trends and prepare long-range operational forecasts and cash flow analysis. Guarantee compliance with all funding agency and university directives by reviewing all speedtypes in assigned departments monthly to monitor and verify expenditures. Approve purchases. Work closely with Purchasing and Travel and Expense professionals to ensure grants do not exceed funding, and purchases do not occur after the end date. Request preliminary speedtypes or petitions to keep active research projects open during renewal periods to keep correcting journals to a minimum. Be the main contact and primary administrator to departmental staff, faculty and chairs for all things related to funded projects. Delegate tasks to other employees as needed and follow up with colleagues, departmental staff and faculty to assure tasks are completed in a timely manner. Create efficiencies to improve accuracy. (25%)
Manage the salary spend across the portfolio by balancing the resources available to each individual faculty. Determine appropriate and affordable staffing based on grant budgets and projections of revenues. Approve funding for research staff hires. Initiate reorganizations and layoffs when funding resources change or are eliminated. Override the instructions of principal investigators if necessary. Complete monthly effort/salary distributions for exempt employees. Complete salary adjustments as needed while working collaboratively with human resources administrators and the executive director. (25%)
Use independent judgment and present the school¿s position as it relates to compliant management, billing, and payments for shared research endeavors with administrative staff to ensure effective financial management. Monitor sub-awards closely to ensure revenue is received, budgets are increased and payments to sub award agencies are done in a timely manner and in accordance with the various sub award agreements. Working across the university and with the appropriate sub-award staff representatives, monitor, review and approve various crossbills and reports with University Hospitals, to ensu
Working with a high degree of independence, provide overall administrative management and coordination of a variety of business-related functions, finance, budget, and grant administration for various departments within the Case School of Engineering. The Grants Account Manager will be assigned a research portfolio made up of multiple grants and contracts, based in multiple research departments with annual expenditures between $4.5m and $5.5m. These assignments will change as needed based on changes in funding levels, staffing needs and other dynamics. The assistant manager is expected to function as the financial and business manager across their assigned portfolio and working with directly with faculty and staff as it relates to grant submissions, financial reporting, tracking of expenses, determining optimal staffing levels based on available resources, and ensuring compliance with post award management for multiple Federal and State agencies, industrial and non-profit funding agencies. The assistant manager will develop and implement plans for optimizing the management of resources, exercising discretion and independent judgment to assigned departments related to managing revenues and expenses, as well as working across units within the office of finance and with administrators across the school and university. The assistant manager has authority to accomplish objectives within established guidelines and policies with the expectation of only referring special problems to the manager of academic and research operations.
ESSENTIAL FUNCTIONS
Serve as the financial and business operations manager for their assigned portfolio. Extract data from multiple university sources and systems and perform continuous financial modeling for implementation. Review spending patterns to project future trends and prepare long-range operational forecasts and cash flow analysis. Guarantee compliance with all funding agency and university directives by reviewing all speedtypes in assigned departments monthly to monitor and verify expenditures. Approve purchases. Work closely with Purchasing and Travel and Expense professionals to ensure grants do not exceed funding, and purchases do not occur after the end date. Request preliminary speedtypes or petitions to keep active research projects open during renewal periods to keep correcting journals to a minimum. Be the main contact and primary administrator to departmental staff, faculty and chairs for all things related to funded projects. Delegate tasks to other employees as needed and follow up with colleagues, departmental staff and faculty to assure tasks are completed in a timely manner. Create efficiencies to improve accuracy. (25%)
Manage the salary spend across the portfolio by balancing the resources available to each individual faculty. Determine appropriate and affordable staffing based on grant budgets and projections of revenues. Approve funding for research staff hires. Initiate reorganizations and layoffs when funding resources change or are eliminated. Override the instructions of principal investigators if necessary. Complete monthly effort/salary distributions for exempt employees. Complete salary adjustments as needed while working collaboratively with human resources administrators and the executive director. (25%)
Use independent judgment and present the school¿s position as it relates to compliant management, billing, and payments for shared research endeavors with administrative staff to ensure effective financial management. Monitor sub-awards closely to ensure revenue is received, budgets are increased and payments to sub award agencies are done in a timely manner and in accordance with the various sub award agreements. Working across the university and with the appropriate sub-award staff representatives, monitor, review and approve various crossbills and reports with University Hospitals, to ensu
Source : Case Western Reserve University
