Grants Administrator - George Mason University
Fairfax, VA
About the Job
Department: Office Rsrch Innov and Econ Impact
Classification: Financial Svcs Specialist 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
OSP is responsible for establishing and nurturing a dynamic environment which will maximize external funding for research, scholarly, and creative pursuits while ensuring that the university's financial, contractual, and regulatory exposures are minimized. OSP provides guidance and support to the university community in its research efforts and creates an administrative environment which fosters the creative process and ensures protection of the university's financial and contractual obligations.
About the Position:
In this pivotal role, you will drive the successful development of externally funded proposals, collaborating closely with University departments and faculty, as well as key offices such as Research Integrity and Assurance, and the Office of Sponsored Programs. Your expertise in research administration will be vital for navigating the complexities of grant and contract proposal development, ensuring that every aspect-from checklists to compliance-is handled with precision.
As a Grants Administrator, you will manage the day-to-day operations of an assigned portfolio of grants and contract proposals across various units at Mason, including colleges, departments, divisions, institutes, and centers. Your analytical skills and technical knowledge will enable you to implement best practices, streamline workflows, and ensure compliance with federal and university requirements, all while fostering a culture of excellence and innovation.
You will also play a key role in cross-functional collaboration, providing valuable insights and ideas that enhance our collective efforts. Your commitment to maintaining high-quality standards will not only support your team but also strengthen the University's reputation for research excellence. Join us in shaping the future of our academic community through effective grants administration and strategic coordination!
Responsibilities:
Proposal Preparation and Submission
Classification: Financial Svcs Specialist 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
OSP is responsible for establishing and nurturing a dynamic environment which will maximize external funding for research, scholarly, and creative pursuits while ensuring that the university's financial, contractual, and regulatory exposures are minimized. OSP provides guidance and support to the university community in its research efforts and creates an administrative environment which fosters the creative process and ensures protection of the university's financial and contractual obligations.
About the Position:
In this pivotal role, you will drive the successful development of externally funded proposals, collaborating closely with University departments and faculty, as well as key offices such as Research Integrity and Assurance, and the Office of Sponsored Programs. Your expertise in research administration will be vital for navigating the complexities of grant and contract proposal development, ensuring that every aspect-from checklists to compliance-is handled with precision.
As a Grants Administrator, you will manage the day-to-day operations of an assigned portfolio of grants and contract proposals across various units at Mason, including colleges, departments, divisions, institutes, and centers. Your analytical skills and technical knowledge will enable you to implement best practices, streamline workflows, and ensure compliance with federal and university requirements, all while fostering a culture of excellence and innovation.
You will also play a key role in cross-functional collaboration, providing valuable insights and ideas that enhance our collective efforts. Your commitment to maintaining high-quality standards will not only support your team but also strengthen the University's reputation for research excellence. Join us in shaping the future of our academic community through effective grants administration and strategic coordination!
Responsibilities:
Proposal Preparation and Submission
- Facilitates all aspects of proposal preparation and submission process to ensure proposals meet federal, sponsor, and university guidelines;
- Provides expertise on sponsor and university policies;
- Monitors the external regulatory environment related to sponsored funding;
- Provides compliance checks and oversight for the University;
- Monitors accuracy of data for internal and external reporting;
- Ensures sponsor requirements and deliverables are met;
- Maintains a portfolio of active proposals;
- Makes initial contact with PIs/Depts in a timely manner;
- Reviews proposal guidelines to identify any concerns and to ensure proposals can be submitted by the due date;
- Reviews all proposal documents for compliance with external and internal requirements;
- Reviews and validates budget information. Ensures accuracy of documentation for audit purposes. Reviews and validates sub-recipients and/or consultants documentation;
- Maintains pre-award file in Research Administration Management Portal (RAMP) for each proposal; and
- Works with team members and Research Administration Manager to facilitate proposal submissions.
- Manages post award actions of sponsored projects for assigned university units/centers, including modifications, no-cost extensions, re-budgets, PI changes, allowability questions, and other post-award related actions;
- Prepares modification requests, no-cost extension requests, PI changes, and other communications to sponsors in a timely and professional manner, following University and office procedures; and
- Assists with other post-award related actions as needed.
- Complies with all office pre-award procedures;
- Effectively utilizes grants management system (RAMP);
- Serves as a resource at times of high sponsored project activity to assist departments and faculty actions;
- Is knowledgeable of all University and OSP policies and procedures and/or where to locate them;
- Implements polici
Source : George Mason University