Grants Program Administrator - Kent County Government
Chestertown, MD
About the Job
The Grant Program Administrator, in conjunction with the department heads will stay apprisedof county priorities, projects, and goals to identify grants, write grant proposals, manage receipt of awards, manage grants via project management software, monitor, report, and manage grant closeout
This position reports to the TBD
It is a non-supervisory position and works closely with Procurement and Finance
Essential Functions
Functions listed are intended only as illustrativeof the various types of work performed
The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position
- Maintains a database of available federal and state grant opportunities; provides information and guidance to department heads regarding grant opportunities
- Provides support to project directors throughout the life of the grant, including the prospecting and proposal development process for applications, completion of grant submissions with budget preparation, interpretation of guidelines and restrictions, administrative management of awards and contracts, and successful completion of grant closeout
- Develops, or assists in developing, proposals and budgetsto ensure alignment with federal and state funder guidelines
- Coordinates project setup, subcontracts development, progress reports, subrecipient monitoring
- Oversees all grant activity within the County; acts as project manager when needed and ensures all state and federal guidelines to which the grantor is required to follow are met
- Tracks grant activity, deliverables, and timelines; and prepares and submits as required by the granting agency and the County
- Serves as the point of contact with granting agencies, County departments, e.g
Finance, Legal, County Administrator, and appropriate department heads
- Attends any meetings or training as required by granting agency
- Coordinates and convenes regularly scheduled meetings with county staff working on active grants and potential grant opportunities
- Creates and maintains a project tracking system and data collection system that is accessible to all department heads
- Performs other duties as required
Required Knowledge, Skills, and Abilities
The employee is expected to perform or possessthe following:
- Communications Skills: Develops and maintains effective relationships with workgroup members, state and local officials, private-sector partners, local organizations, and community groups
Writes clearly and informatively
Effectively presents information and responds to questions from staff, supervisors, and stakeholders individually and in group settings
- Customer Service: Represents the department professionally and effectively in both internal and external interactions
Manages difficult, sensitive, or challenging situations successfully
Treats others with respect and consideration regardless of cultural background, status, or position
Exhibits objectivity and openness to others views
- Leadership and Management Skills: Creates and communicates the program vision
Recognizes the accomplishments of others; demonstrates ability to create and lead in a team-oriented environment
Builds morale and group commitment to goals and objectives
Inspires and motivates others to perform well
Demonstrates effective problem-solving and decision-making abilities
- Innovation and Change Management Skills: Displays original thinking and creativity
Develops innovative approaches and ideas
Presents ideas and information in a manner that is easily understood
Understands and contributes to evolving processes in response to changing communities an advances in technology
- Technical Skills: Effectively utilizes standard and advanced database softwareto write queries, develop relational databases, and run reports
Ability to perform Internet searches and conduct online correspondence
Education and Experience: 1
Undergraduate degree
In business, communications, public relations, marketing, or other appropriate disciplines, required
2
A college-level grant writing certificate preferred but not required
3
An equivalent combination of education and experience may be substituted for an undergraduate degree
For example,, 2 years of relevant experience for one year of college
4
Knowledge of State and Federal grant processes
5
Strong leadership and communication skills
6
Valid Maryland Drivers License and an acceptable motor vehicle record
7
Proficiency with standard office software
Physical and Environmental Conditions: Work is conducted in a normal office setting which provides comfortable lighting, temperature, and heat/air conditioning
Occasional light lifting, such as three to four reams of paper, four or five books, or other materials (up to 35 pounds) may be required
Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices or meeting rooms, e.g., use of safe workplace practices with office equipment, and/or avoidance of trips and falls and observance of fire regulations
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job
This and all County positions are subject to transfer, based on need
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job
Kent County Government provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws