HR Generalist (Bilingual Japanese) - Toyota Tsusho Systems

The HR Generalist, under the direction of the Manager, is responsible for the day-to-day HR administration for visa and immigration including the expatriate payroll, and general affairs for the Company. This position is an individual contributor, working alongside other HR generalists who also support companywide HR operations. This is a progressive and collaborative environment; therefore, it is essential that not only the skillset, but the passion for the above is a fit.

Essential Functions:

- Responsible for all VISA and Green Card administration which requires coordination with immigration attorney.

-Maintains employee’s benefit data and applies any changes to payroll and benefits in a timely manner.

- Coordinate between partner companies for expatriate agreements and terms.

- Ensure a smooth onboarding and settling-in for local hire visa candidates as well as expatriate new hires.

- Analyzes, prepares, and reviews expatriate payroll accurately with applicable knowledge of various deductions (pre/post tax) local, state, and federal tax requirement and gross-up calculations.

- Monitor non-exempt employee’s hours, time off, and other time and attendance issues.

- Support the department with onboarding and orientation of all employees, contractors, and temporary workers.

- Maintain records and prepare documentation to maintain governmental and legal compliance.

- Maximize productivity and efficiency through document management and assist in developing new policies and procedures.

- Performs various office administrative and clerical tasks for HR department including company asset management, IT asset management, company car administration, certificates of insurances, receiving and shipping mail for USPS and FedEx, and scanning mail to appropriate persons.

- Manage any HR/Admin related documents and data.

- First level of high and effective customer service support for employee inquiries to include but not limited to benefits, and policy interpretation.

- Provide support to HR team and HR management as needed.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

• Bachelor's degree Human Resources, Business Administration or equivalent experience of 3-8 years in a Human Resources professional related role
• Bilingual Japanese/English is preferred, with strong English communication.
• Minimum of 3 years of HR working experience in visas/immigration, and green card administration.
• Experienced in payroll processing with or without payroll software.
• Current knowledge of HR topics, including but not limited to federal and local regulatory laws and practices.
• Displays leadership and decision-making skills
• Act with integrity and professionalism
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills, attention to detail
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite (Word, Excel, PPT, and TEAMs)
• Ability to maintain the highest degree of confidentiality and discretion when handling sensitive information.

Supervisory Responsibility:

This position does not have supervisory responsibilities.

Work Environment:

This job operates in a professional office environment, which may include working remotely. This role routinely uses standard office equipment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; sit; stoop; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work: This is a full-time position. Occasional evening and weekend work may be required as job duties demand.

Travel:

This position may require up to 5% travel.