HYBRID - Sr. Executive Assistant - Platinum Resource Group

Sr. Executive Assistant

Location; Newport Beach, CA (Hybrid)

JOB DESCRIPTION

The Senior Executive Administrative Specialist will be responsible for a broad range of administrative and technical duties. We are seeking a candidate who can maintain a positive and professional attitude under pressure, with the flexibility to adapt to changing priorities in a deadline driven environment.

• Calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests.
• Coordinate conference / meeting room set-up, order catering, and make logistical arrangements including ensuring audio/video equipment is functioning properly in advance of meetings.
• Ad-hoc administrative projects and general administrative support.
• Use Concur to arrange and maintain travel plans and itineraries.
• Use Concur to assist with the timely submission of expense reports and all appropriate follow-up work.
• Processing invoices from external parties.
• Screening and handling of telephone calls.

QUALIFICATIONS

• 5+ years administrative experience supporting senior level executives and general administrative support.
• Proficiency in Microsoft Office 365 applications (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
• Approachable, professional and self-motivated individual with a positive and can-do attitude.
• Ability to make independent decisions regarding planning, organizing and scheduling work.
• Must have exceptional organizational skills, be able to prioritize and handle multiple tasks, think independently, maintain confidentiality, use discretion, able to handle time sensitive projects and adapt to changes quickly.
• Excellent problem solving and administrative skills to handle a wide variety of complex situations.
• Ability to resolve conflicts involving specific administrative responsibilities.
• Must be extremely detailed-oriented and use sound judgment.
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills.
• Ability to maintain a calm and diplomatic manner.
• Must be able to work occasional overtime as required.

Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles, and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, paid holidays, and referral bonuses.