Human Resources Manager - Old Spaghetti Factory

The Old Spaghetti Factory has continued to grow for 55 years and we are looking to add a Human Resources Manager to our team!

We credit our ongoing success to committed staff, loyal guests, delicious meals, and an inviting atmosphere and look forward to meeting you!

Reports to:                                Director of Human Resources            

FLSA:                                         Exempt- Full-Time

 Overall Responsibilities:         Provides human resource generalist support in a variety of areas.

 Essential Functions:

Manage Workers’ Compensation Claims

• Monitor incident report call-in line daily.
• Create internal weekly incident report and distribute.
• Follow up with GM’s and DM’s on any questions or missing information.
• Report claims to carrier as appropriate (in consultation with Director of HR).
• Respond to wage statement requests regarding disability payments.
• Facilitate Return-to-Work and modified duty programs under direction of Director of Human Resources.
• Maintain ongoing communication with claims adjusters, GM’s/DM’s and Director of Human Resources regarding open claims.
• Provide administrative support to Director of Human Resources and President to address legal claims. Monitor status of I-9 and E-Verify completion, processing, and required follow-up

Monitor status of I-9 and E-Verify completion, processing, and required follow-up.

• Assist Managers with log-in and set up help in Efficient Hire (Onboarding Platform).

Coordinate/Manage Safety & OSHA compliance

• Maintain IIPP notebook to include making recommendations about necessary policy and procedure updates.
• Monitor completion of safety checklists from all units according to state requirements.
• Coordinate SDS, Bloodborne Pathogen training, and OSHA-300 log.
• Attend Executive Safety Meeting, prepare agenda, take notes and document minutes, and present statistics regarding Workers’ Comp claims and analysis of patterns.

Manage FMLA, state leave, and personal leave requests

• Generate letters to employees as required by State, Federal, and internal policies.
• Create and update tracking reports weekly.
• Communicate and interface appropriately with payroll, GM’s, DM’s, Director of HR, and employee(s).

Manage Employee Relations Claims

• Take employee complaints and ensure timely reports.
• Work with the Director of Human Resources to determine strategy for each claim.
• Properly investigates claims appropriate and reports back to Director of HR. 

Manage the New Manager Hire Process

• Write offer letters and send new hire packet to candidate.
• Ensure that background checks are completed and review the results. Work with Director of HR on determining whether to follow the Pre-Adverse/Adverse Hiring Process.

Manage Employment Law Poster Distribution

• Under direction of Director of HR, assure all required Federal, State, local, and company postings are distributed to the units.

Coordinate Health and Welfare Benefits

• Maintain EBMS ACA data base in coordination with the Lead Payroll Administrator.
• Assist with administrative support duties related to 401(k) open enrollment and periodic required mailings.
• Respond to California Unemployment Claims as directed by Director of Human Resources.
• Complete ongoing administrative follow-up and special projects as required.

Maintain and distribute drug testing supplies as needed.

Complete special projects as requested by Director of Human Resources (to include but not limited to):

• Provide statistics for special projects as requested.
• Perform filing, faxing, and miscellaneous administrative duties.

Provide back-up support to the HR/Ops Assistant as needed.

Provide back-up support regarding General Liability Claims.

Requirements:

• Must have experience working with Workers Comp and FMLA claims and have knowledge of Federal and State Laws. Experience working with Family Leave/Disability claims in California, Oregon and Washington is extremely desirable.
• Must have strong organizational skills with the ability to stay on task and efficiently manage short and long-term projects.
• Must demonstrate the ability to effectively multi-task and change direction with limited notice, while maintaining accuracy and portraying a positive demeanor.
• Must demonstrate flexibility and resiliency by maintaining a positive “can do” outlook and rebounding quickly from challenging situations.
• Must consistently present a professional image to internal customers, carriers, attorneys, and other stakeholders.
• Must display a sense of urgency and commitment to follow-through.
• Must have ability to maintain confidential information.
• Hospitality, restaurant, or similar industry experience strongly preferred.
• Able to demonstrate balance of excellent teamwork skills as well as ability to effectively work independently.
• Must show initiative as demonstrated by enthusiasm for identifying potential risks and resources to eliminate or minimize hazards and concerns.
• Must show a willingness to take on additional responsibility when needed to contribute to the team.
• Must promote and demonstrate a commitment to the OSF Guiding Principles including, but not limited to honesty, dignity, respect, and teamwork.
• Must have refined verbal and written communication skills and ability to communicate in English.
• Must be able to accurately perform basic mathematical computations (add, subtract, multiply, divide) and understanding of percentages.
• Must maintain current knowledge of state and federal employment laws relating to hiring, interviewing, benefits, etc and reports any discrepancies in OSF policies and procedures as they relate to employment law in this area.
• Proficient in Word, Excel, and MS Office. Ability to use payroll software to generate reports.

 
PHYSICAL REQUIREMENTS
 

Position requires sitting on a continuous basis, extensive phone work (headset available), keyboarding intermittently, and occasional walking, standing, stooping, bending, and stair climbing.  May occasionally be required to lift or carry objects weighing up to 25 pounds.

Ability to use a telephone, computer, fax machine, copy machine, scanner, and miscellaneous office machines.

Job Type: Full-time
Salary: $75,000-$85,000 per year
Expected hours: 40 per week- more as needed

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
  

Schedule:

8 hour shift
Day shift
Monday to Friday
 
Work Location: In person
 

 We are an Equal Opportunity Employer