Human Resources Manager at The Phillips Collection

OBJECTIVE: Payroll: The Payroll and Human Resources Manager manages the bi-weekly payroll for 190+ hourly and salaried staff using ADP's WorkForce Now. The incumbent performs other payroll related functions including processing time and labor records, compiling bi-weekly and monthly payroll reconciliations and statistics, managing data for the 403(b)-retirement program, maintaining payroll records, managing employee records, processing voluntary and involuntary payroll and benefit deductions, processing court ordered tax levies, child support, and other garnishments. Human Resources: The Payroll and Human Resources Manager assists the Chief Human Resources Officer (Chief HRO) & collaborates with the HR Generalist with managing human resources programs. The incumbent will manage recruitment, orientation, and onboarding for part-time employees; manage e-learning experiences for all employees; administer health, wellness, and total rewards programs, including enrollment changes and vendor payments. The Payroll and Human Resources Manager greets visitors and serves as first responder for general HR questions and requests. ESSENTIAL JOB FUNCTIONS AND DUTIES: Administer bi-weekly payroll for all employee types within HRIS Calculate and input all personnel changes including pre- and post-tax deduction changes, overtime pay, shift pay and retro pay adjustments in a timely manner. Implement payroll related controls using knowledge of ACA laws and reporting requirements for large employers. Compile payroll data such as 403(b) deductions and reports, garnishments, paid time off (PTO), excess leave balances, and health and welfare program premiums. Produce weekly, monthly, and quarterly payroll and reconciliation reports using the HRIS. Monitor internal controls to ensure that payroll and employee records are secure and confidential. Respond to requests for payroll and human resource information with clarity and accuracy. Resolve queries and discrepancies promptly. Distribute pay statements and prepare emergency checks as required by company policy and local law. Administer Benefits/Health & Wellness Programs Coordinate open enrollment program and health and welfare enrollment changes. Manage health and welfare enrollment forms and termination notifications to insurance vendors. Assist the Chief HRO with reviewing and negotiating proposals regarding benefit plans and employer/employee cost sharing. Receive, analyze, reconcile, and prepare benefit invoices for payment. Compliance Regularly reports on a monthly basis, to DOL payroll information through the CES (Current Employment Statistics) program. Pulls raw data for EEOC Annual Reporting Management of Leave programs Works with employees to determine eligibility & availability of leave programs. Works with employees to draft calendar of time frame needed, leave usage, and any enrolled benefits impacted. Assists the employee & their supervisor on temporary reassignment of duties. Manage the Total Rewards Program to include compensation, employee recognition programs, and the performance evaluation program. Assist the Chief HRO with the annual compensation analysis. Provide access, conduct TPC Connects platform training, and ensure all sections within the platform are functioning properly. Provide access and conduct HRIS Performance Review module training for all employees, assign applicable performance reviews to all employees, and compile necessary reports for Chief HRO for assessment. Manage the HRIS system Ensure all modules are functioning properly. Conduct training for all users based on their roles. Ensure all personnel/payroll/benefit information is kept up to date. Point of contact for employees on all HRIS queries. Provides administrative support for year-end reconciliation audits and reports. ACA Reporting - Forms 1094C and 1095C Annual 5500 Testing for Health and Welfare Programs Management of TPC shared personnel information Maintains Organizational Chart Maintains TPC Facebook Directory Collaborates with HR Generalist on HR processes Assist the Chief HRO with mentoring the human resources department intern. Perform additional duties as assigned by the Chief HRO QUALIFICATIONS: Minimum of 3 years of solid work experience processing payroll using ADP programs (WorkForce Now, Time and Labor Management, Human Resource Information System, Tax Compliance). Knowledge of Federal and DC payroll and employment law. Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, multi-state, and local payroll practices. Proficiency with Microsoft Office 365 (Teams, Outlook, Word, and Excel). Excellent customer service, organization, and time management skills. Strong communication skills, both written and verbal, to various audiences. Strong interpersonal skills. Ability to work independently as well as with a team. Proven ability to work under very strict deadlines, and with highly detailed and confidential data. Ability to multi-task and pivot in a demanding environment. Preference given to candidates with prior HR experience. The Phillips Collection is an equal opportunity employer and administers all employment decisions and personnel actions without regard to race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law. Employment Type: Full Time Years Experience: 3 - 5 years Salary: $75,000 - $85,000 Annual Bonus/Commission: No