Human Resources Specialist - International SOS Government Medical Services

International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defence and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com

Acts as first point of contact for incoming questions, issues and requests received in the HR Ticketing System. Responds to tickets timely and effectively from employees and managers related to HR administration and operations. Provide accurate and timely processing of HR transactions and delivers outstanding customer services to internal and external customers.

Key Responsibilities

• Provide and maintain effective full range of administrative support functions necessary to the Human Resources department including onboarding, offboarding, e-learning, payroll, etc.
• Answering questions on the ADP payroll system, Success Factors (Employee Central), and E-Learning.
• Point of contact for onboarding, offboarding, and staff changes transactions.
• Assist with Contractor setup and maintenance.
• Work with the HR Business Partners to ensure proper setup in performance management system.
• Filing of all employee paperwork into employee files.
• Runs routine HR reports and can perform additional ad hoc reporting as needed.
• Provide documentation for HR Audits (internal and external)
• Backup for distribution of HR Communications.
• Interact with HR Business partners, IT, and Facilities to ensure seamless new hire, transfer, and offboarding processes.
• Keep up to date with latest HR trends and best practices.
• Performs other duries as assigned.

Required Skills and Knowledge 

• Experience using IT skills particularly in Word, Excel, PowerPoint.  Visio is a plus.
• Typing speed of 40 wpm
• Knowledge of confidentiality in the work place

Required Competencies 

• Working with People: Demonstrates an interest in and understanding of others; Adapts to the team and builds team spirit; Recognized and rewards the contribution of others; Listen, consults others and communicates proactively; Supports and cares for others; Develops and openly communicates self-insight.
• Writing & Reporting: Writes clearly, succinctly and correctly; Writes convincingly in an engaging and expressive manner; Avoids the unnecessary use of jargon or complicated language; Writes in a well-structured and logical way; structures information to meet the needs and understanding of the intended audience.
• Planning & Organizing: Sets clearly defined objectives: Plans activities and projects well in advance and takes account of possible changing circumstances; Manages time effectively; Identifies and organizes resources needed to accomplish tasks; Monitors performance against deadlines and milestones.
• Following Instructions and Procedures: Appropriately follows instructions from others without unnecessarily challenging authority; Follows procedures and policies; Keeps to schedules; Arrives punctually for work and meetings; Demonstrates commitment to the organization; Complies with legal obligations and safety requirement of the role.
• Adapting & Responding to Change: Adapts to changing circumstances; Accepts new ideas and change initiatives; Adapts interpersonal style to suit different people or situations; Shows respect and sensitivity towards cultural and religious differences; Deal with ambiguity, making positive use of the opportunities its presents.

Required Work Experience

• A solid level of HR administrative experience.  ADP and Success Factors desirable.
• Proven ability to liaise with internal and external customers professionally and courteously, including senior executives.
• Proven tracking record in promoting and implementing good customer care practice.
• Experience of dealing positively with and resolve complaints.
• Proven experience of working autonomously.

Required Qualifications 

• 1 – 2 years HR experience and/or administrative experience.
• Bachelor’s degree in Human Resources or related field.

Required Languages 

• English required

Travel / Rotation Requirements 

• N/A

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. 

Compensation Min: 60,000 Max: 77,000

The pay range is based on several factors and may vary in addition to a full range of medical, financial, and other benefits. The final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.

Benefits – Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus.  International SOS complies with all federal, state, and local minimum wage laws.

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.