Interim Assistant Controller at Vaco, LLC
Hartford, WI
About the Job
Job Title: Interim Assistant Controller
Job Overview:
The Interim Assistant Controller will play a critical role in overseeing and managing the company’s accounting activities during a temporary period
This role will focus on ensuring accurate financial reporting, compliance with tax regulations, and effective management of accounting processes
The ideal candidate will have extensive experience in accounting and finance, with a strong focus on tax compliance and financial reporting.
Key Responsibilities:
Sales and Use Tax Management:
Ensure accurate calculation, reporting, and remittance of sales and use tax in compliance with federal, state, and local regulations.
Review and verify sales tax on invoices to ensure correct application and compliance with tax laws.
Prepare for and assist with sales and use tax audits, addressing and resolving any issues or discrepancies.
Ensure timely and accurate filing of sales and use tax returns.
Financial Close and Reporting:
Record and review journal entries, allocations, and financial statements to ensure accuracy and completeness.
Perform month-end and year-end closing processes, including inventory adjustments and account reconciliations.
Prepare related party invoices and manage intercompany reconciliations.
Assist with banking functions, such as reconciling cash and clearing accounts.
Prepare and reconcile various schedules to the Trial Balance, including accrued expenses, legal, payroll, and IT accounts.
Tax Compliance and Coordination:
Assist with income tax return preparation and coordination, gathering necessary documentation and information.
Provide support for annual filing and compliance-related questions.
Team Management and Support:
Assist in managing the Accounts Payable team, ensuring efficient processing and resolution of issues.
Support the accounting department with various tasks, inquiries, and ad hoc reporting.
Collaborate closely with the Controller to track departmental deliverables, open items, and ongoing projects.
Qualifications:
Bachelor’s degree in Accounting, Finance, or a related field
CPA certification is highly preferred.
At least 7 years of accounting experience, with a strong emphasis on tax compliance and financial reporting.
Proven track record of managing and leading accounting teams.
Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and advanced skills in Microsoft Excel.
Strong analytical, organizational, and problem-solving abilities.
Detail-oriented with the capacity to manage multiple priorities in a fast-paced environment.
Excellent communication skills and the ability to work effectively with various departments and external parties.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
Job Overview:
The Interim Assistant Controller will play a critical role in overseeing and managing the company’s accounting activities during a temporary period
This role will focus on ensuring accurate financial reporting, compliance with tax regulations, and effective management of accounting processes
The ideal candidate will have extensive experience in accounting and finance, with a strong focus on tax compliance and financial reporting.
Key Responsibilities:
Sales and Use Tax Management:
Ensure accurate calculation, reporting, and remittance of sales and use tax in compliance with federal, state, and local regulations.
Review and verify sales tax on invoices to ensure correct application and compliance with tax laws.
Prepare for and assist with sales and use tax audits, addressing and resolving any issues or discrepancies.
Ensure timely and accurate filing of sales and use tax returns.
Financial Close and Reporting:
Record and review journal entries, allocations, and financial statements to ensure accuracy and completeness.
Perform month-end and year-end closing processes, including inventory adjustments and account reconciliations.
Prepare related party invoices and manage intercompany reconciliations.
Assist with banking functions, such as reconciling cash and clearing accounts.
Prepare and reconcile various schedules to the Trial Balance, including accrued expenses, legal, payroll, and IT accounts.
Tax Compliance and Coordination:
Assist with income tax return preparation and coordination, gathering necessary documentation and information.
Provide support for annual filing and compliance-related questions.
Team Management and Support:
Assist in managing the Accounts Payable team, ensuring efficient processing and resolution of issues.
Support the accounting department with various tasks, inquiries, and ad hoc reporting.
Collaborate closely with the Controller to track departmental deliverables, open items, and ongoing projects.
Qualifications:
Bachelor’s degree in Accounting, Finance, or a related field
CPA certification is highly preferred.
At least 7 years of accounting experience, with a strong emphasis on tax compliance and financial reporting.
Proven track record of managing and leading accounting teams.
Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and advanced skills in Microsoft Excel.
Strong analytical, organizational, and problem-solving abilities.
Detail-oriented with the capacity to manage multiple priorities in a fast-paced environment.
Excellent communication skills and the ability to work effectively with various departments and external parties.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
