LEGOLAND CA Rides Administrative Assistant - LEGOLAND Parks

Supports the Ride Maintenance Department with administrative responsibilities including budget tracking, projections, reporting, asset tracking, ride related inventory, document management, organization, scheduling support, tracking and other clerical duties. Budget planning and reporting. Monitoring document control processes in the accounting process, including vendor invoice tracking. Scan and save all related documents to the appropriate file locations and provide for audit and inspections as needed. Assist with audit preparation and documentation.

Essential Job Functions

1. Operations

 - Inputs and tracks operational data for monthly reporting and analysis.

- Tracks training completion and provides frequent reports on upcoming and expiring training.

- Works closely with maintenance supervisors to manage the information and operation of the maintenance asset management system.

- Responsible for the scanning, saving, organization and general management of ride, attraction or equipment documentation, following standard document management practices.

- Collects and prepares documents as required for audit or other inspection requirements.

- Assist in entering Purchase Orders or other purchasing requests, as needed.

- Work with vendors for invoice tracking, receiving, payables, and projections

- Ability to assist with shipping, customs, and foreign exchange situations for accounting and coordination purposes.

- Ability to assist with labor scheduling activities for various shifts occurring 7 days a week.

- Scan, file and manage all inspection documents, including the storage room of previous year documentation.

- Oversee the supplies and operation of the department office equipment (ex. Copier, fax machine) to ensure all supplies are stocked and required services are scheduled.

1. Marketing

- Provides data when requested.

1. Financial

- Responsible for creating, administering, tracking and working within the department budget.  Direct liaison with the Finance team for monthly tracking and projections.

1. Development

- Assists the ride maintenance department with coordinating and scheduling safety classes and courses as needed.\

1. People

- Works with multiple different managers, technicians and other department personnel with diverse working styles.

1. Health & Safety:

• Provides information upon request for inspections, investigations and other audit materials.

Education and Experience

Bachelor’s degree or relative experience with Finance and Accounting activities is desired.

Work Environment

• Various areas inside and outside of the Attractions
• Using heavy machinery tools
• Temperatures ranging from hot to cold
  

Working Pattern:

• This position requires flexibility. Work hours require early mornings. Occasional late afternoons, and evenings

• Will require weekends and holidays.

Physical Description:

Ability to sit for long periods of time to perform administrative tasks.

Sufficient dexterity to complete administrative tasks and use a computer for long periods of time.

Hear with surrounding distracting noises, and sufficient hearing to communicate with individuals and by telephone.

Other Requirements:

Typical schedule will be Monday – Friday, but must be willing to work flexible hours, including evenings and weekends to support team if / when needed.

I hereby acknowledge that I have read the job description & physical description provided regarding the position.  By signing, I acknowledge that I fully understand the expectations and requirements for the position and will work to the best of my ability to achieve them on a daily basis.