Leave of Absence Specialist at Vaco, LLC
Costa Mesa, CA
About the Job
Job Summary:
***Bi-lingual in Spanish is a requirement, Hybrid Schedule.
The Leave of Absence Specialist will be responsible for the end-to-end management of employee leave requests, including Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), Americans with Disabilities Act (ADA) accommodations, workers' compensation, and other state and federal leave programs
This role requires the ability to handle high volumes of leave cases in a fast-paced environment while maintaining exceptional communication and ensuring compliance with all applicable laws.
Key Responsibilities:Administer and manage the full leave of absence process for a high volume of employees, ensuring compliance with FMLA, CFRA, ADA, and other state and federal leave laws.
Serve as the primary point of contact for employees and managers regarding LOA policies, procedures, and eligibility.
Collaborate with third-party vendors, managers, HR, payroll, and benefits teams to ensure seamless leave administration and accurate tracking of time off.
Communicate regularly with employees on their leave status, return-to-work timelines, and responsibilities, ensuring understanding of all necessary paperwork and processes.
Monitor, track, and maintain accurate records of all leaves, including notifications, certifications, and employee communications, using the company's HRIS system.
Provide guidance on ADA accommodations and the interactive process, coordinating with managers to facilitate appropriate accommodations.
Coordinate workers' compensation leaves, including integration with other LOA programs, such as FMLA.
Stay updated on changes to state and federal leave laws and ensure company policies and practices remain compliant.
Educate and train managers and employees on leave processes and ensure adherence to company policies and legal requirements.
Generate and maintain reports on LOA cases, leave trends, and compliance metrics for management review.
Proactively identify opportunities for process improvements and operational efficiencies in leave administration.
Qualifications:3-5 years of experience in leave of absence administration, preferably in a high-volume environment.
Strong knowledge of FMLA, CFRA, ADA, workers' compensation, and other state and federal leave laws.
Experience managing complex leave cases, including ADA accommodations and workers' compensation integration.
Excellent communication skills, with the ability to handle sensitive employee matters with empathy and professionalism.
Strong organizational skills and attention to detail, with the ability to manage multiple cases and deadlines.
Proficiency in HRIS systems and Microsoft Office Suite (Excel, Word, Outlook).
Ability to work in a fast-paced environment and maintain confidentiality of sensitive information.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
***Bi-lingual in Spanish is a requirement, Hybrid Schedule.
The Leave of Absence Specialist will be responsible for the end-to-end management of employee leave requests, including Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), Americans with Disabilities Act (ADA) accommodations, workers' compensation, and other state and federal leave programs
This role requires the ability to handle high volumes of leave cases in a fast-paced environment while maintaining exceptional communication and ensuring compliance with all applicable laws.
Key Responsibilities:Administer and manage the full leave of absence process for a high volume of employees, ensuring compliance with FMLA, CFRA, ADA, and other state and federal leave laws.
Serve as the primary point of contact for employees and managers regarding LOA policies, procedures, and eligibility.
Collaborate with third-party vendors, managers, HR, payroll, and benefits teams to ensure seamless leave administration and accurate tracking of time off.
Communicate regularly with employees on their leave status, return-to-work timelines, and responsibilities, ensuring understanding of all necessary paperwork and processes.
Monitor, track, and maintain accurate records of all leaves, including notifications, certifications, and employee communications, using the company's HRIS system.
Provide guidance on ADA accommodations and the interactive process, coordinating with managers to facilitate appropriate accommodations.
Coordinate workers' compensation leaves, including integration with other LOA programs, such as FMLA.
Stay updated on changes to state and federal leave laws and ensure company policies and practices remain compliant.
Educate and train managers and employees on leave processes and ensure adherence to company policies and legal requirements.
Generate and maintain reports on LOA cases, leave trends, and compliance metrics for management review.
Proactively identify opportunities for process improvements and operational efficiencies in leave administration.
Qualifications:3-5 years of experience in leave of absence administration, preferably in a high-volume environment.
Strong knowledge of FMLA, CFRA, ADA, workers' compensation, and other state and federal leave laws.
Experience managing complex leave cases, including ADA accommodations and workers' compensation integration.
Excellent communication skills, with the ability to handle sensitive employee matters with empathy and professionalism.
Strong organizational skills and attention to detail, with the ability to manage multiple cases and deadlines.
Proficiency in HRIS systems and Microsoft Office Suite (Excel, Word, Outlook).
Ability to work in a fast-paced environment and maintain confidentiality of sensitive information.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
