Legal Administrative Assistant - Emerson Personnel Group
Cherry Hill, NJ 08034
About the Job
Our Cherry Hill based client is seeking a dynamic individual to assist an Associate Attorney and staff in both New Jersey and Pennsylvania. The successful candidate will project a professional, welcoming image, possess strong communication skills, and must be comfortable managing high telephone call volume.
This a Direct Hire opportunity!
Salary 42,000-50,000 based on experience.
Hours Monday-Thursday; 8:30-5:00; Friday; 8:30-3:00pm.
Duties include, but are not limited to:
• Act as back up coverage for the reception desk when the receptionist lunch and absences
• Sort mail
• Ability to communicate clearly and confidently when corresponding with clients, their families, and professional contacts. Greet visitors and direct them to a conference room if appropriate
• Answer phones, screen for information, and direct them to the correct employee
• Organize and prepare large PDF files
• Scan and link documents as necessary using Time Matters.
• Coordinate conference calls with team and clients using Zoom and Conference Bridge
• Copy client documents as they are dropped off and/or during appointments
• Schedule and confirm calls and appointments as directed
• Reserve conference rooms in local and satellite office, ensuring notaries and witnesses are available, as needed
• Communicating with courts to schedule hearing and depositions
• Assist with collecting and following up on requested information from clients, physicians, care providers and insurance companies
• Organize and mail correspondence to clients and/or courts
• Create welcome letters for all new clients, when acting as back up for front desk
• Retrieve from TM, edit and organize attorney letters; distribute as requested on letterhead with attachments, as needed
• Assist marketing team with mailings, entering contacts, and inventory of materials
• Manage the annual renewal process, which includes:
This a Direct Hire opportunity!
Salary 42,000-50,000 based on experience.
Hours Monday-Thursday; 8:30-5:00; Friday; 8:30-3:00pm.
Duties include, but are not limited to:
• Act as back up coverage for the reception desk when the receptionist lunch and absences
• Sort mail
• Ability to communicate clearly and confidently when corresponding with clients, their families, and professional contacts. Greet visitors and direct them to a conference room if appropriate
• Answer phones, screen for information, and direct them to the correct employee
• Organize and prepare large PDF files
• Scan and link documents as necessary using Time Matters.
• Coordinate conference calls with team and clients using Zoom and Conference Bridge
• Copy client documents as they are dropped off and/or during appointments
• Schedule and confirm calls and appointments as directed
• Reserve conference rooms in local and satellite office, ensuring notaries and witnesses are available, as needed
• Communicating with courts to schedule hearing and depositions
• Assist with collecting and following up on requested information from clients, physicians, care providers and insurance companies
• Organize and mail correspondence to clients and/or courts
• Create welcome letters for all new clients, when acting as back up for front desk
• Retrieve from TM, edit and organize attorney letters; distribute as requested on letterhead with attachments, as needed
• Assist marketing team with mailings, entering contacts, and inventory of materials
• Manage the annual renewal process, which includes:
o Review the list of clients due for renewals in that month.
o Send renewal packet information to the primary contact for our office.
o Follow-up with the primary contact to schedule the "renewal" phone call with the
o attorney responsible for the case.
o Answer the primary contact's questions on what services are included with the annual renewal fee.
o Provide the team with an update on the status of these renewals during Tuesday morning staff meeting.
o Send renewal packet information to the primary contact for our office.
o Follow-up with the primary contact to schedule the "renewal" phone call with the
o attorney responsible for the case.
o Answer the primary contact's questions on what services are included with the annual renewal fee.
o Provide the team with an update on the status of these renewals during Tuesday morning staff meeting.
Qualifications:
• Ability to think critically and problem solve.
• Knowledge of or interest in learning about long term care.
• Ability to manage short as well as long-term deadlines with minimal supervision.
• Manage your own workload independently, but still work as part of a team
• Attention to detail is critical.
• Conduct oneself in a professional and appropriate manner.
• Proficiency with Microsoft Word, Excel, and Outlook is required
• Proficiency with Time Matters is helpful, but not required
• NJ and PA Notary or willing and able to become one.
• Ability to think critically and problem solve.
• Knowledge of or interest in learning about long term care.
• Ability to manage short as well as long-term deadlines with minimal supervision.
• Manage your own workload independently, but still work as part of a team
• Attention to detail is critical.
• Conduct oneself in a professional and appropriate manner.
• Proficiency with Microsoft Word, Excel, and Outlook is required
• Proficiency with Time Matters is helpful, but not required
• NJ and PA Notary or willing and able to become one.
Source : Emerson Personnel Group
