Legal Assistant 1 (NY HELPS) - New York State Civil Service

NY HELP Yes






Agency Attorney General, Office of the






Title Legal Assistant 1 (NY HELPS)






Occupational Category Legal






Salary Grade 14






Bargaining Unit ASU - Administrative Services Unit (CSEA)






Salary Range From $54860 to $66634 Annually






Employment Type Full-Time






Appointment Type Contingent Permanent






Jurisdictional Class Competitive Class






Travel Percentage 0%













Workweek Mon-Fri



Hours Per Week 37.5




Workday




From 8 AM






To 5:30 PM






Flextime allowed? No






Mandatory overtime? No






Compressed workweek allowed? No






Telecommuting allowed? No













County Nassau






Street Address 200 Old Country Road










City Mineola






State NY






Zip Code 11501













Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Individuals certified eligible for the 55-B/55-C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-B/55-C of the Civil Service Law are encouraged to apply. To be considered, 55-B/55-C candidates must provide a copy of their letter of eligibility with their response and meet the non-competitive qualifications listed below. NON-COMPETITIVE MINIMUM QUALIFICATIONS: • Candidates must have a minimum of two years of full-time experience as a Paralegal/Legal Assistant (see “definition” below); OR• An associate degree (or higher) in in a paralegal / legal assistant / legal studies program or a certificate in a paralegal / legal assistant program where the degree was granted from a regionally accredited college or university or one approved by the American Bar Association (ABA); OR• An associate degree (or higher) in any field where the degree was granted from a regionally accredited college or university or one approved by the American Bar Association (ABA) and one year of experience as a Paralegal/Legal Assistant (see “definition” below).Substitution: Graduation from an accredited (ABA approved) law school with a degree required for NYS Bar will be accepted as meeting the educational and experience requirements for this title.Definition: A Paralegal/Legal Assistant is someone who applies knowledge of the law and legal procedures in rendering direct assistance to lawyers, clients, and courts; prepares and interprets legal documents and forms; researches, compiles, and uses information from legal materials to provide both written and verbal comments on their findings; and analyzes and handles routine procedural problems independently with minimal attorney oversight. Non-qualifying experience includes receptionist, records clerk, bookkeeper, and office manager. CURRENT NYS EMPLOYEE: Reachable on the Department of Civil Service eligible list for Legal Assistant 1 or permanent or contingent-permanent status as a Legal Assistant 1 or eligible to transfer.






Duties Description In close association with an attorney or attorneys, Legal Assistants perform a variety of paralegal activities that require formal education and experience. Incumbents compile and organize files and documentation; prepare and assist in the preparation of legal documents and forms; catalog information; update databases or spreadsheets; and prepare correspondence. The incumbent of this Legal Assistant 1 position performs the following duties: • Prepare, file, and serve legal documents, including but not limited to Notices of Entry from draft text using the correct legal format.• Keep records calendar in order to meet court-specified deadlines for document filing.• Maintain and update case files.• Proofread documents for correct legal terminology, context, spelling, grammar and punctuation, and question issues of law which appear unclear.• Maintain contact with court personnel to set up court dates, serve papers in a legally sufficient and timely manner, and keep abreast of changes in filing and format requirements.• Assist with e-filing documents in NYSCEF and monitoring section cases in NYSCEF.• Assemble motion exhibits, appellate briefs, and appendices.• Prepare initial UI appeal case files.• Maintain and/or oversee tracking systems, calendars, and reporting systems.• Open and close files or cases and/or oversee the process of opening, closing, and archiving files and cases.• Perform activities related to docketing, and placement of court-related activities in NYMatters and on an attorney's calendar.• Answer routine questions from the public.• Prepare reports as requested. • Provide support including answering phone calls, processing mail, etc.• Perform other duties as assigned.






Additional Comments *The base salary will include an additional $3,400 per year in downstate adjustment location pay.Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative work schedules. The agency's hours of operation are Monday through Friday, between 8:00 am and 5:30 pm (37.5 hours/week). Scheduling determinations are dependent upon the needs of the Bureau/Unit and will be communicated during interviews.






Some positions may require additional credentials or a background check to verify your identity.










Name HR Recruitment






Telephone 518-766-2500






Fax






Email Address HR.Recruitment@ag.ny.gov




Address




Street NYS Office of the Attorney General



The Capitol






City Albany






State NY






Zip Code 12224













Notes on Applying In your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. If a certificate or degree is required to demonstrate that you meet the minimum qualifications, you must provide proof that you hold the required certificate or degree. To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to HR.Recruitment@ag.ny.gov. Be sure to include the Vacancy # and Title of the position in the subject heading of your email.Candidates from diverse backgrounds are encouraged to apply.The OAG is an equal opportunity employer and is committed to workplace diversity.For more information about the Attorney General's Office, visit: www.ag.ny.gov.