Legal Assistant - Nexus Staff

Overview

Our client is seeking candidate with a minimum of 5+ years of experience as a Legal Assistant to join our team. The candidate would be joining a growing, dynamic firm with more than 200 attorneys nationwide.

• Prepares, edits and proofreads a variety of documents (correspondence, agreements and pleadings).
• Manages and assists complex document production (including Bates Stamping).
• Drafts simple pleadings and correspondence.
• Prepares court filings (make copies for filing, service copies, prepare attorney service order slip) and files with various courts (traditional and e-filings).
• Creates Table of Contents and Table of Authorities utilizing tables function in Microsoft Word and create them with accuracy.
• Prepares/finalizes discovery (propounded and/or responses).
• Communicates with court staff regarding various issues.
• Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, send calendar invites and reminders, reserve conference rooms. Track deadlines and status of cases/matters, and update attorneys on court deadlines.
• Prepares Trial Memorandum and calendar all appearances/deadlines.
• Schedules local and out-of-town depositions; schedules conference rooms (in office and remotely), coordinates court reporter/videographer.
• Coordinates Mediation dates.
• Assists with trial preparation: create trial notebooks; coordinates trial copy jobs with copy service; coordinates delivery and picks up of trial notebooks, etc. from court.
• Answers telephones taking detailed messages. At request of attorneys, provide follow up and interact with clients, outside counsel and others.
• Other duties, as needed, to support the firm and office operations.

Qualifications

• Previous law firm experience preferred.
• Exceptional organization skills.
• Excellent writing and communication skills.
• Ability to multitask and prioritize workload.
• Teamwork oriented.
• Proficient in Microsoft Office programs.
• Knowledge of legal terminology and principles.
• Ability to analyze legal documents and ensure accuracy.
• Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.