Legal and Compliance Administrator at Professional Tribe LLC

Position Summary

Join the Professional Tribe LLC team, Location: Based out of Salinas, CA, where we provide exceptional business and professional services to food and agribusiness companies in Legal, IT, Human Resources, Purchasing, Finance, and Accounting. As our Legal and Compliance Administrator, you will be a vital support resource, delivering administrative excellence while ensuring compliance and organization within our legal operations.

In this dynamic role, you'll engage in various tasks, including preparing legal documents, managing files, and coordinating activities that keep our organization running smoothly. If you're proactive, highly organized, and passionate about contributing to a compliant and efficient work environment, we want to hear from you!

Essential Functions (Duties and Responsibilities)

• Provide high-level administrative support to executive and leadership teams.
• Collects requested data and information from various sources including email and other correspondence, audits, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• Organize and manage legal documents and correspondence, ensuring compliance with regulations and internal procedures.
• Maintain and update company document databases and filing systems, ensuring all information is accurate and accessible.
• Maintain and track organization calendar, records, and archives.
• Handle sensitive information with discretion and maintain confidentiality.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinate meetings and appointments, preparing agendas and scheduling as necessary; take and distribute minutes for meetings.
• Address and resolve administrative inquiries with professionalism and confidentiality.
• Welcome and direct clients and visitors fostering a positive and professional atmosphere.
• Answer and route phone calls, screening when necessary to enhance operational efficiency.
• Support audits by providing necessary records and documentation.
• Proactively identify and recommend improvements to processes, systems, and procedures.

Education/Experience

• Associate's degree required; Bachelor's preferred.
• 3-5 years of relevant administrative experience required supervisory experience is a plus.
• Familiarity with legal terminology and business law procedures is advantageous.
• Experience with insurance brokers is a plus.
• Bilingual (English/Spanish) preferred.
• Exceptional organizational skills and attention to detail, with a proactive approach to managing tasks.
• Strong written and verbal communication skills, particularly in legal contexts.
• Highly proficient in Microsoft Office Suite.
• Ability to prioritize multiple responsibilities and manage time efficiently.
• Detail-oriented with a focus on accuracy in document preparation and data entry.
• Quick thinker, capable of resolving unexpected issues while keeping operations on task.
• Familiarity with applicable laws and regulations is beneficial.
• Familiarity with departmental roles and applicable laws or guidelines is a plus.

Physical Requirements

While performing the functions of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities by this job include close distance and color vision.

*This position description does not promise or imply that the functions listed in the Position Summary are the only duties to be performed or that the position may not change, or be eliminated. Employees interested in learning more about the essential duties and responsibilities of this position should complete the Position Interest Form and submit it to the Human Resources Department.

Compensation details: 69000-80000 Yearly Salary

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