Lope Shop Accounting Associate - Grand Canyon University

Grand Canyon University! One of Arizonas leading institutions of higher learning. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University.

Grand Canyon Universitys Lope Shops offer compelling college clothing and accessories. We have been committed to providing our customers with the best possible service-and to improving it every day. We believe college fashion is a business of optimism, and in that spirit, we continue to grow and evolve for our students.

Grand Canyon University is seeking a full time Lopes Shop - Accounting Associate. Lopes Shop Accounting Associate will assist in the approval of all Lope Shop invoices, the management of the Lope Shop P-card, the preparation and submission of various reports, and the management of other various financial activities at the GCU Lope Shops

What you will do:

• Review all purchase requisitions and reconcile open and closed requisitions to ensure they match vendor invoices.

• Coordinate with GCU Accounts Payable to ensure invoices are approved for payment and paid within vendor terms.

• Review the inventory levels in the GCU general ledger and the Lope Shop POS system and ensure that they are accurate.

• Prepare monthly inventory and expense accrual entries; provide variance analysis to management about discrepancies.

• Assist in the preparation of the Lope Shop E-commerce department's monthly sales tax report.

• Prepare quarterly inventory adjustment reports for submission to the GCU Accounting department.

• Assist in verifying revenue and expense activities are booked to proper budget lines.

• Prepare weekly and monthly reports for submission to the GCU Accounting department.

• Reconcile monthly P-card purchases and submit for approval.

• Gather and submit receipts for monthly P-card purchases to GCU Accounting.

• Interact with internal department staff and vendors regarding purchasing/accounting policies and procedures.

• Adhere to all accepted organizational accounting practices and procedures and review and approval of financial transactions.

• Assist with E-Commerce and Lope Shop operations as needed.

• Assist the Director and Assistant Director of Campus Retail & Licensing with any special projects.

• Other duties as assigned.

What you need:

• Bachelors degree in business, accounting or a related discipline from a regionally accredited institution preferred.

• Minimum of 12 months experience in retail/store operations.

• Experience in retail accounting preferred.

• Must be willing to work a flexible schedule which includes weekends, holidays, evenings and/or early mornings as needed.

• Must be able to pass pre-employment background investigations.

• Strong analytical with high attention to data accuracy; proficient in mathematical and numerical literacy.

• Ability to apply logic and solve problems and seek out and identify creative solutions.

• Intermediate proficiency in MS Excel with ability to utilize advanced formulas and lookup functions.

• Proficiency with other MS Office Suite products.

• Fundamental understanding of tracking and reconciliation of expenses; able to follow accepted best practices of accounting management.

• Basic knowledge of retail/store operations including accounting/cash management procedures and Point of Sale Systems.

• Good communications and interpersonal skills with the ability to work effectively with people of diverse cultural backgrounds and with persons at all levels including executives, managers, and staff.

• Computer QWERTY keyboard inputting data, preparing reports on a computer or laptop.

• Requires acuity for planning, organizing, assessing information; multi-tasking; meeting deadlines; using sound judgment; formulating recommendations; and problem solving.

• Ability to communicate with others through a variety of means including in person, telephonically or other readily available technology.

• Use of a computer monitor to view, review, read, research, identify data, compare data, identify errors, and reconcile information.

Why work at GCU?

• Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan.

• Generous time off plan and 11 paid holidays

• Paid time off to volunteer in the community or at GCU sponsored events.

• Free covered parking

• We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program

• Free on-site gyms at all our office locations