Mailroom Coordinator III / Lead - Canon USA & Affiliates
New York, NY
About the Job
Overview
Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities.
Responsibilities
MAIL/PACKAGES/POUCHES
+ Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
+ Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
+ Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines; Deliver incoming overnight packages within established time frames
+ Log outgoing and incoming items as required and review for accuracy/completeness
SUPPLIES/COPYING/FAXING
+ Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery; Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
+ Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
+ Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
+ May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
+ Operate facsimile machines; send and receive facsimiles; Keep complete and accurate logs of incoming and outgoing facsimiles; Where appropriate, input facsimile data into computer for client charge back;Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
+ Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
May possibly perform any of the following functions at the direction of the Site Manager:
+ Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee
+ Provide reception work such as answering telephones, taking messages and greeting visitors
+ Move boxes, supplies or furniture; replace light bulbs
+ May be requested to perform document scanning
+ Prepare outgoing items for shipping
+ Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
Qualifications
+ High school Diploma or equivalent
+ 5+ years’ experience working in a mailroom or professional office environment
+ Thorough knowledge of metering, weighing, logging and other shipping procedures
+ Proficiency in computer skills preferred
+ Excellent ability to perform any of the more complex functions of the equipment and systems used and provide guidance to other staff in how to perform these functions
+ Frequent contact with individuals in other departments and/or representing outside organizations
+ Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or confidential in nature
+ Excellent customer service, professional attitude and appearance are a must
+ Ability to work overtime & meet deadlines
PHYSICAL DEMANDS
+ Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
+ May lift and/or move up to 50 lbs.
What We Offer:
+ Competitive pay & benefits!
+ Comprehensive training and development programs that prepare employees to advance from within.
+ A company focused on creating a positive work and client environment.
+ Employee discounts on entertainment, products, and services nationwide!
_Come Join Our Team!_
Job Locations _US-NY-New York_
Posted Date _15 hours ago_ _(10/15/2024 10:57 AM)_
_Requisition ID_ _2024-18747_ _# of Openings_ _1_ _Category (Portal Searching)_ _Customer Service/Support_ _Position Type (Portal Searching)_ _Regular Full-Time_
Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities.
Responsibilities
MAIL/PACKAGES/POUCHES
+ Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
+ Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
+ Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines; Deliver incoming overnight packages within established time frames
+ Log outgoing and incoming items as required and review for accuracy/completeness
SUPPLIES/COPYING/FAXING
+ Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery; Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
+ Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
+ Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
+ May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
+ Operate facsimile machines; send and receive facsimiles; Keep complete and accurate logs of incoming and outgoing facsimiles; Where appropriate, input facsimile data into computer for client charge back;Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
+ Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
May possibly perform any of the following functions at the direction of the Site Manager:
+ Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee
+ Provide reception work such as answering telephones, taking messages and greeting visitors
+ Move boxes, supplies or furniture; replace light bulbs
+ May be requested to perform document scanning
+ Prepare outgoing items for shipping
+ Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
Qualifications
+ High school Diploma or equivalent
+ 5+ years’ experience working in a mailroom or professional office environment
+ Thorough knowledge of metering, weighing, logging and other shipping procedures
+ Proficiency in computer skills preferred
+ Excellent ability to perform any of the more complex functions of the equipment and systems used and provide guidance to other staff in how to perform these functions
+ Frequent contact with individuals in other departments and/or representing outside organizations
+ Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or confidential in nature
+ Excellent customer service, professional attitude and appearance are a must
+ Ability to work overtime & meet deadlines
PHYSICAL DEMANDS
+ Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
+ May lift and/or move up to 50 lbs.
What We Offer:
+ Competitive pay & benefits!
+ Comprehensive training and development programs that prepare employees to advance from within.
+ A company focused on creating a positive work and client environment.
+ Employee discounts on entertainment, products, and services nationwide!
_Come Join Our Team!_
Job Locations _US-NY-New York_
Posted Date _15 hours ago_ _(10/15/2024 10:57 AM)_
_Requisition ID_ _2024-18747_ _# of Openings_ _1_ _Category (Portal Searching)_ _Customer Service/Support_ _Position Type (Portal Searching)_ _Regular Full-Time_
Source : Canon USA & Affiliates
