Maintenance Admin - PTS Advance
Big Spring, TX
About the Job
The Administrative Assistant will be a supplemental contract employee hired to work under client's technical direction.
Role Description:
Position performs tasks and clerical duties according to goal and objectives. The Administrative Assistant provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving, and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects.
Job Responsibilities:
Finding efficient, professional, cost effective methods of assisting Manager in day-to-day activities.
Professional attitude and handling of inquiries, both verbally and in writing.
Accuracy, excellent communication skills and attention to detail is imperative.
Procure office supplies; maintain files, document meetings, and manage travel arrangements.
Financial and accounting duties such as: purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software; monthly expense and capital data entry; and timesheet and payroll management.
Online management of expense reports and invoices.
Other duties such as: answering phone, mail distribution, and office equipment management.
Maintaining knowledge of available resources to facilitate information flow for audits and general inquiries.
Performing duties safely and in compliance with all company, federal, state, and local regulations.
Maintaining proficiency in job functions and applicable software programs.
Performing other related tasks as requested or assigned.
Qualifications & Skills for Success:
Strong communication skills and organizational skills are essential.
Familiarity with MS Office required.
High school diploma or equivalent is required.
Proficiency in Microsoft Office software including Word, Excel, PowerPoint, and Outlook are required. Microsoft Access is preferred.
A minimum of 2 years' experience working in a support and/or administrative assistant role us preferred.
