Management Analyst - Veterans Affairs, Veterans Health Administration

Summary This position is located at a large and complex Department of Veterans Affairs (VA) Medical Facility. The purpose of the work is to plan and carry out all Ambulatory Care Service activities pertaining to program analysis. Responsibilities Analyzes and evaluates on a quantitative or qualitative basis the effectiveness of Ambulatory Care program operations in meeting established goals and objectives. Analyzes new or proposed legislation or regulations to determine impact of medical facility programs. Identifies data required for use in the management and direction of programs. Reviews, analyzes and evaluates the accomplishment of Ambulatory Care programs by review of reports, studies, projects, and information provided by personnel, contractors, and other agencies. Identifies existing or potential problem areas and recommends corrective action of preventive measures. Makes informal presentations outlining the history, current status, and objectives of functional responsibilities. Analyzes and measures the effectiveness of administrative and technical programs of Ambulatory Care along with relationships of administrative support activities to such missions. Plans and conducts studies, analyzing findings and making recommendations on substantive medical facility operating programs. Prepares data reports for staff and ACOS, Ambulatory Care, and presents briefings regarding performance measures, Compass data, contractual data to managers and leadership ta encourage understanding and acceptance of findings and recommendations. Evaluates the effectiveness of Ambulatory Care providers, clinics, and/or programs in terms of mission accomplishment. This requires working knowledge of health care systems organizational structure, mission, functions, and interrelationship of all data management activities and pertinent reporting processes within Ambulatory Care. Perform qualitative and quantitative techniques t to measure effectiveness, efficiency, and productivity of various ambulatory care programs. Manages procurement and contracting for the organization. This may include preparing procurement requests, evaluating proposals for work, acting as a COTR for procurements, and/or maintaining procurement and contracting records. Manages contracting and procurement when establishing community based outpatients clinics. Establishes and oversees procedures for the receipt, review and follow-up on requisitions for purchases from Federal and special funds. Exercises contracting authority up to an established threshold. Assist in reviewing contract proposals and agreements to assure accurate budgetary, personnel, and administrative arrangements. Provides advice to the ACOS, Ambulatory Care Service and Administrative Officer, Ambulatory Care on contracting and procurement policies and issues. Other duties as assigned. Work Schedule: M-F 0730-1600 OR 0800-1630 Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD073240 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/15/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of quantitative and qualitative analysis methods and techniques in order to carry out responsibility for all program analysis functions at a large and complex medical facility. Knowledge of the administrative and technical mission, organization and work processes of a large and complex medical facility sufficient to plan and conduct Ambulatory Care program reviews and analyses. Knowledge of Ambulatory programs sufficient to evaluate accomplishment of overall programs, identify existing or potential problems areas and recommend corrective action of preventative measures. Formulate study reports and recommendations regarding the effectiveness and efficiency of Ambulatory Care operating and support programs, operations and activities. OR, Education: Successful completion of a master's or equivalent graduate degree, successfully completed two (2) full years of progressively higher level graduate education leading to such a degree, LL.B or J.D. if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Combinations of successfully completed graduate level education (beyond the first year) and specialized experience, as described above, to meet the total requirements. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of this position. You will be rated on the following Competencies for this position: Information Management Administration and Management Manages Resources Database Management Systems Customer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require movement between clinical activity overseen by Mental Health Product Line (MHPL). Traveling off station and between divisions to meeting is necessary and working some overtime hours may be necessary. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Note: If your school has changed names, or is no longer in existence, you must provide this information in your application. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf for more information.