Management Secretary - Tryfacta, Inc
San Jose, CA 95134-1927
About the Job
About US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.
Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!
Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Job Summary:
Tryfacta is seeking Management Secretary for our client in San Jose, CA 95134. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!
Position Title: Management Secretary
Location: River Oaks office in San Jose, CA 95134
Duration: Last through 02/07/2025 + Possible extension
Work Schedule: M-F, 8:00 AM - 5:00 PM
Pay rate: $39.42/hr
Responsibilities for this position include, but are not limited to:
VTA's Real Estate & Transit-Oriented Development department has a temporary Management Secretary position available. We are looking for someone who meets the following minimum qualifications:
Typical Tasks:
· Maintains the manager's calendar and reminds the manager of appointments; makes travel arrangements for division/department staff;
· Establishes and maintains subject matter files in connection with the work under the manager's control;
· Screens telephone calls and visitors; receives complaints and requests and handles or routes them for necessary action;
· Handles room arrangements and correspondence for group meetings on behalf of the manager; prepares and transmits agendas;
· Disseminates information to callers and visitors requiring judgment, knowledge, and interpretation of departmental procedures and regulations;
· Takes minutes of meetings and distributes copies;
· Prepares forms required for personnel transactions, requisition forms, purchase orders, and maintains records of time worked, overtime and absences;
· Composes routine correspondence from notes or brief instructions for manager;
· Conducts and independently carries out a variety of assigned special projects related to the activities of the department;
· Types a variety of documents including correspondence, reports, technical specifications, minutes of meetings, financial statements, memoranda, lists, and other written materials or documentation using word processing equipment, software, or other office equipment;
· Proofreads word processing documents and computer entries; copies and assembles materials;
· Operates a variety of office equipment, including personal computer, calculator, telephone, fax, photocopier, etc.;
· Opens manager's mail and determines appropriate disposition, and processes outgoing mail;
· Maintains office equipment including contacting service and repair personnel;
· Orders supplies, subscriptions, and memberships for work unit staff; maintains controls over petty cash;
· Learns specialty software programs of assigned unit;
· Performs program administration tasks as assigned;
· Performs related work as required.
To be considered for this position, you should have: [Skills, Education, or Experience]
Preferred qualifications for the position include:
Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate based on Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.
Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!
Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Job Summary:
Tryfacta is seeking Management Secretary for our client in San Jose, CA 95134. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!
Position Title: Management Secretary
Location: River Oaks office in San Jose, CA 95134
Duration: Last through 02/07/2025 + Possible extension
Work Schedule: M-F, 8:00 AM - 5:00 PM
Pay rate: $39.42/hr
Responsibilities for this position include, but are not limited to:
VTA's Real Estate & Transit-Oriented Development department has a temporary Management Secretary position available. We are looking for someone who meets the following minimum qualifications:
- Completion of the 12th grade or equivalent.
- At least three years of administrative/clerical experience, which includes proficiency with computer software programs such as word processing and spreadsheets.
- Possession of the required knowledge and abilities necessary for the role.
- Preferred qualifications for the position include:
- Proficiency in computer applications such as MS Office (Outlook, PowerPoint) and Adobe.
- Experience with heavy scheduling, calendaring, and arranging meetings.
- Excellent customer service skills."
Typical Tasks:
· Maintains the manager's calendar and reminds the manager of appointments; makes travel arrangements for division/department staff;
· Establishes and maintains subject matter files in connection with the work under the manager's control;
· Screens telephone calls and visitors; receives complaints and requests and handles or routes them for necessary action;
· Handles room arrangements and correspondence for group meetings on behalf of the manager; prepares and transmits agendas;
· Disseminates information to callers and visitors requiring judgment, knowledge, and interpretation of departmental procedures and regulations;
· Takes minutes of meetings and distributes copies;
· Prepares forms required for personnel transactions, requisition forms, purchase orders, and maintains records of time worked, overtime and absences;
· Composes routine correspondence from notes or brief instructions for manager;
· Conducts and independently carries out a variety of assigned special projects related to the activities of the department;
· Types a variety of documents including correspondence, reports, technical specifications, minutes of meetings, financial statements, memoranda, lists, and other written materials or documentation using word processing equipment, software, or other office equipment;
· Proofreads word processing documents and computer entries; copies and assembles materials;
· Operates a variety of office equipment, including personal computer, calculator, telephone, fax, photocopier, etc.;
· Opens manager's mail and determines appropriate disposition, and processes outgoing mail;
· Maintains office equipment including contacting service and repair personnel;
· Orders supplies, subscriptions, and memberships for work unit staff; maintains controls over petty cash;
· Learns specialty software programs of assigned unit;
· Performs program administration tasks as assigned;
· Performs related work as required.
To be considered for this position, you should have: [Skills, Education, or Experience]
Preferred qualifications for the position include:
- Proficiency in computer applications such as MS Office (Outlook, PowerPoint) and Adobe.
- Experience with heavy scheduling, calendaring, and arranging meetings.
- Excellent customer service skills.
Tryfacta is an Equal Opportunity-Affirmative Action Employer. We do not discriminate based on Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age
Source : Tryfacta, Inc
