Marketing Coordinator - Waverly Heights

Position Overview:

The Sales & Marketing Assistant is essential in maintaining smooth operations within the marketing department, ensuring that communications, data, and documentation are handled efficiently and effectively. The Sales & Marketing Assistant r plays a key role in organizing and distributing marketing materials, managing correspondence, and supporting the sales process through accurate record-keeping and database management.

Essential Responsibilities:

• Create and Maintain Marketing Files: Organize, update, and manage all marketing-related documents and files to ensure easy access and retrieval.
• Prepare Minutes, Correspondence, Contracts and Other Materials: Record meeting minutes, draft and distribute letters, emails, and other communications as required.
• Mail Introduction Packets, Invitations, Newsletters, etc.: Coordinate the mailing and distribution of marketing materials, ensuring they reach the intended audience in a timely manner.
• Prepare and Distribute Marketing Reports: Compile, format, and disseminate r reports on marketing activities, performance metrics, and sales
• Answer Calls and Respond to Requests: Manage incoming calls, providing information and assistance or directing inquiries to the appropriate team members.
• Perform Routine Clerical Tasks: Handle daily administrative duties, including copying, filing, faxing, and other office-related tasks.
• Perform Data Entry in Sales Database: Accurately enter and update sales and customer data in the marketing database, ensuring all information is current and correct.
• Support the Sales Process: Assist in organizing and processing sales and admission documents, ensuring a smooth and orderly workflow.
• Conduct Tours: Assist in leading and coordinating tours for prospective clients or visitors, providing them with detailed information about the amenities , services, and offerings.
• Assist with Clerical Functions in the Sales Process: Provide administrative support throughout the sales process, from initial contact to document finalization.
• Event Planning: Assists in the coordination of marketing, sales and community sponsored events.
• Assist the sales and marketing team with any special projects and assignments

Qualifications:

• Bachelors degree in Marketing, Communications, or a related field.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and priorities .
• Proficiency in Microsoft Office Suite applications.
• Proficiency in data base management .