Marketing Traffic Coordinator - The Estate Yountville

MARKETING TRAFFIC COORDINATOR

Costa Mesa, CA

Laying in the heart of Napa Valley, The Estate Yountville features two magnificent hotels that embody the perfect getaway and retreat. Surrounded by vineyards, Michelin-star restaurants and exquisite views in Yountville, our 22-acre haven sits among one the most coveted viticulture regions in the world. We invite our guests to immerse themselves in a redesigned Wine Country experience in a delightfully vino-cultured manner: two luxury hotels with decidedly different personalities – the vibrant Hotel Villagio and its sophisticated counterpart, Vintage House, a chic and tranquil sanctuary. A combined room-count of nearly 200 rooms and suites allows us to create a memorable experience for any occasion!

JOB SUMMARY

The Marketing Traffic Coordinator is a critical role responsible for orchestrating a systematic yet adaptable workflow that connects marketing strategy, digital marketing, creative agencies, photographers, content creators, production vendors, and stakeholders at Estate Yountville and other Boardwalk Investments businesses as needed. This role ensures seamless coordination of internal workflows and the approval process for creative deliverables, including copy, layouts, and proofs. The ideal candidate will have a strong ability to develop and refine procedures to enhance efficiency and effectiveness in the traffic process.

ESSENTIAL JOB RESPONSIBILITIES

• Open and manage new projects in Trello (or a similar workflow system), monitor incoming project requests, and track progress to ensure timely delivery.
• Work closely with digital and creative teams to establish and maintain timelines for all projects and campaigns, including coordinating photo shoots.
• Ensure all project timelines are adhered to, following up with designers on due dates, and managing the routing of copy, layouts, shot lists, and content to appropriate partners, while communicating any changes.
• Maintain daily updates in Trello (or similar) to reflect current project status and communicate with production partners.
• Partner with the on-site marketing coordinator to manage communication and logistics related to signage, advertising, on-property handouts, and in-room collateral.
• Attend meetings with leadership to provide information, gather notes, and distribute them to relevant parties.
• Assist in the planning, development, and execution of marketing campaigns throughout the year, including supporting community and partnership marketing initiatives.
• Lead the campaign wrap-up process, ensuring all promotional tools and offer activities are accounted for.
• Contribute to achieving business goals and department KPIs through effective project management and collaboration.

REQUIRED QUALIFICATIONS

• Bachelor’s Degree in a relevant field.
• 1-3 years’ experience in traffic coordination or project management, with a preference for candidates with hospitality marketing or agency experience.
• Strong understanding of how various marketing channels (social, paid, etc.) interact with and support business objectives.
• Exceptional attention to detail with the ability to manage multiple projects and deadlines simultaneously.
• Excellent written and oral communication skills, with a collaborative mindset for working cross-functionally.
• Ability to thrive in a fast paced, tight-deadline environment.
• Experience with Microsoft Office Suite, Google Business Suite, Trello, Air, and Adobe Creative Suite.

Hotel Villagio & Vintage House offer an attractive compensation and benefits package and the opportunity to be part of a dynamic team.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Hotel Villagio and Vintage House are equal opportunity employers (Minorities/Females/Disabled/Veterans)

https://www.theestateyountville.com/

PM22